Additional Details and Instructions on Military-Civilian Conversions

1. PURPOSE. TO PROVIDE ADDITIONAL DETAILS ON
REF A INITIATIVE AND TO PROVIDE INSTRUCTIONS FOR SUBMITTING
BILLETS RECOMMENDED FOR CONVERSION.
2. BACKGROUND. CMC HAS DIRECTED DC M&RA TO LEAD THE MARINE CORPS
EFFORT TO DEVELOP AND EXECUTE A PLAN FOR THE CONVERSION OF BILLETS.
THE PLAN WILL PROVIDE GUIDANCE FOR THE SHORT TERM CONVERSION OF
BILLETS CONSISTENT WITH DEPARTMENT OF DEFENSE PROGRAM BUDGET
DECISION 712, CONVERTING 1372 MILITARY BILLETS TO CIVILIAN
POSITIONS IN FY05. THE PLAN WILL ALSO PROVIDE FUTURE CONVERSION
GUIDANCE FOR THE MARINE CORPS IN THE OUT YEARS THROUGH FY 2015. THE
PLAN MAY INCLUDE CONVERSION OF BILLETS THROUGH FUTURE A-76 STUDIES,
(REQUIRED IF THE FUNCTION IS CONVERTED TO CONTRACT) DIRECT
CONVERSION TO GOVERNMENT CIVILIANS, OR OUTSOURCING FUNCTIONS TO
CONTRACT. ALL BILLETS CONVERTED WILL BE REALIGNED TO THE OPERATING
FORCES TO MEET EMERGING REQUIREMENTS. THIS PLAN IS IN ADDITION TO
THE BILLETS ALREADY PLANNED AND PROGRAMMED FOR CONVERSION IN FY04.
FUNDING HAS BEEN IDENTIFIED FOR THE ADDITIONAL FY05 CONVERSIONS;
FUNDING FOR FUTURE CONVERSIONS WILL BE A POM INITIATIVE.
3. ALL COMMANDS ARE ENCOURAGED TO IDENTIFY BILLETS FOR POSSIBLE
CONVERSION. REQUESTED CONVERSIONS ARE EXPECTED TO EXCEED 1372
BILLETS. THEREFORE, SELECTION CRITERIA WILL BE DEVELOPED FOR
PRIORITIZATION PURPOSES. ONE OF THE CRITERIA WILL BE COST.
COMMANDS ARE ENCOURAGED TO CONSIDER POSSIBLE EFFICIENCIES IN
CONVERTING MILITARY TO CIVILIAN LABOR IN THEIR SUBMISSIONS.
THE FOLLOWING ARE CATEGORIES OF BILLETS THAT SHOULD BE CONSIDERED
FOR CONVERSION: (A) CHARGEABLE ACTIVE DUTY BILLETS, (B) AUTHORIZED
(FUNDED) ACTIVE RESERVE (AR) BILLETS, AND (C) VALIDATED FLEET
ASSISTANCE PROGRAM (FAP) BILLETS. CHARGEABLE ACTIVE DUTY AND
ACTIVE RESERVE BILLETS IDENTIFIED FOR CONVERSION MUST BE VALID
THROUGH THE FYDP AND HAVE NEVER BEEN IDENTIFIED FOR CONVERSION
THROUGH A PREVIOUS INITIATIVE. IN FY05. THE T/O TO BE USED FOR
IDENTIFYING AND SUBMITTING BILLETS RECOMMENDED FOR CONVERSION IS THE
FY04 (03/10) VERSION FROM THE AUG 2003 TROOPLIST. COPIES MAY BE
FOUND ON THE TFSD WEBSITE.
4. THE CHARTERED WORKING GROUP FOR THIS INITIATIVE WILL VALIDATE
SUBMISSIONS AND DEVELOP A PLAN FOR CONVERSION TO BE BRIEFED TO THE
MROC. THE PLAN WILL BE VETTED THROUGH ALL STAKE HOLDERS PRIOR TO
THE MROC BRIEF.
5. COMMANDS WILL BE NOTIFIED OF BILLETS SELECTED AND APPROVED FOR
CONVERSION BY MESSAGE AFTER THE MROC BRIEF. BILLETS APPROVED FOR
CONVERSION IN FY05 WILL BE PROGRAMMED FOR DELETION IN FY05 AND
THE APPROPRIATE CIVILIAN BILLETS PROGRAMMED TO REPLACE THEM. CMC
(P&R) WILL PROGRAM THE APPROPRIATE LOA AND FUNDING INCREASES IN
CONJUNCTION WITH CONVERSIONS.
6. SPECIFIC INSTRUCTIONS FOR SUBMISSIONS ARE AS FOLLOWS:
A. BASES AND STATIONS WITH FAP REQUIREMENTS ARE REQUIRED TO SUBMIT
TWO SPREAD SHEETS; THE FIRST SHOULD LIST THEIR ENTIRE FAP
REQUIREMENT. THIS SUBMISSION WILL BE USED TO UPDATE THE FAP
REQUIREMENT ON THEIR T/O'S. THE SECOND SPREAD SHEET WILL BE USED
TO IDENTIFY PERMANENT CHARGEABLE BILLETS RECOMMENDED FOR
CONVERSION.
B. SUBMIT DATA IN A MICROSOFT EXCEL SPREADSHEET USING THE
TEMPLATE PROVIDED TO THE MARFOR (G-1) BY TFSD. SUBMISSIONS ARE DUE
BY 1 MAR 2004 TO DEPUTY COMMANDANT FOR COMBAT DEVELOPMENT (TFSD)
POC, MR. L.R. SANDERS. SUBMISSIONS MUST BE SENT VIA THE APPLICABLE
MARFOR COMMANDER. SUBMISSIONS SHOULD BE SUBMITTED ELECTRONICALLY
AS AN E-MAIL ATTACHMENT.
C. THE SPREAD SHEET SHOULD INCLUDE ALL COLUMNS AND LINE NUMBER
INFORMATION LISTED IN THE HEADER DATA ON THE T/O'S PLUS AN
ADDITIONAL COLUMN ON THE RIGHT SIDE FOR IDENTIFING BILLETS FOR
CONVERSION.
D. FAP SUBMISSIONS WILL INCLUDE TWO NEW COLUMNS ADDED ON THE RIGHT
SIDE.
(1) THE FIRST NEW COLUMN WILL BE USED BY COMMANDS TO CATEGORIZE
EACH FAP BILLET (CAT I, CAT II, CAT III) IN ACCORDANCE WITH REF B.
(2) THE SECOND COLUMN WILL BE USED TO IDENTIFY BILLETS RECOMMENDED
FOR CONVERSION TO CIVILIAN.
E. A NEW ROW WILL BE INSERTED UNDER EACH BILLET IDENTIFIED FOR
CONVERSION ON THE SPREAD SHEET. THIS ROW WILL BE USED TO ENTER THE
CIVILIAN BILLET INFORMATION REQUIRED FOR THE BILLET IF CONVERTED.
INFORMATION SHOULD INCLUDE ALL CIVILIAN BILLET INFORMATION RESIDENT
ON A T/O.
7. COMMANDS ARE ENCOURAGED TO CONSULT WITH THEIR LOCAL HRO'S FOR
THE APPROPRIATE CIVILIAN GRADE FOR BILLETS TO BE CONVERTED.
RECOMMENDED CIVILIAN GRADES MUST BE COMMENSURATE WITH THE MARINE
BILLET. IN THE ABSENCE OF POSITIONS DESCRIPTIONS, HRO'S MAY REFER
TO THE MILITARY OCCUPATIONAL SPECIALTY (MOS) MANUAL THAT LISTS THE
DUTIES, RESPONSIBILITIES, AND KNOWLEDGE S REQUIRED FOR THE VARIOUS
MILITARY GRADE LEVELS IN EACH MOS. THIS INFORMATION CAN BE USED TO
DETERMINE THE CIVILIAN EQUIVALENCY OF THE MILITARY BILLET. WHILE
THE MILITARY-CIVILIAN CONVERSION IS FUNDED IN FY05, IN THE INTEREST
OF FISCAL PRUDENCE, THE PLANNING GROUP WILL CONSIDER COST OF
CONVERSION AS A FACTOR IN EVALUATING PROPOSALS. WHILE SOME
CONVERSIONS MAY REQUIRE ONE-FOR-ONE CONVERSION OF MARINE TO
CIVILIAN, THE PLANNING GROUP WILL BE ESPECIALLY MOTIVATED TO
FAVORABLY RANK PROPOSED CONVERSIONS THAT EMPLOY EFFICIENCIES OR
REENGINEER TO REDUCE THE REQUIREMENT FOR A ONE-FOR-ONE REPLACEMENT
OF MARINES BY CIVILIANS. THIS JUDICIOUS APPROACH WILL PERMIT
FUNDING OF ADDITIONAL REALIGNMENTS WITH EXISTING FUNDS OR WILL
PERMIT A REDUCTION OF THE DOLLARS REQUIRED TO BE REALIGNED FROM
MODERNIZATION AND FACILITY MAINTENANCE TO SUPPORT CONVERSION.
8. A TEMPLATE OF THE SPREADSHEET WILL BE SENT TO THE MARFOR'S AND
WILL BE AVAILABLE UPON REQUEST. THE SPREAD SHEET WILL ALSO BE
AVAILABLE FROM THE DC, COMBAT DEVELOPMENT POC.