Guidance for Managing Key Employee Reservists During the Current Partial Mobilization

1. PURPOSE. THIS MARADMIN PROMULGATES PROCEDURES 
FOR REQUESTS FOR KEY EMPLOYEE DESIGNATION DURING THE CURRENT 
PARTIAL MOBILIZATION.
2. BACKGROUND. PER REF (A), NORMALLY UPON THE DECLARATION 
OF A MOBILIZATION, ALL ACTIONS RELATED TO THE SCREENING OF 
READY RESERVE (SMCR UNITS, IMAS, IRR) MEMBERS CEASE, AND NO 
DEFERMENT, DELAY, OR EXEMPTION FROM MOBILIZATION SHALL BE 
GRANTED ON THE BASIS OF CIVILIAN EMPLOYMENT OF A RESERVE 
MEMBER. HOWEVER, DUE TO THE UNIQUE SITUATION CREATED BY 
THE EVENTS OF 9-11, THE DOD POLICY IN REF (B) CREATED A 
MEANS TO CONSIDER SPECIAL CASE EXEMPTIONS OF CERTAIN READY
RESERVE MEMBERS BECAUSE OF THEIR CIVILIAN EMPLOYMENT. 
3. POLICY. 
 A. FEDERAL, STATE, AND LOCAL GOVT AGENCIES AND CIVILIAN 
 ORGANIZATIONS EMPLOYING RESERVE MEMBERS MAY IDENTIFY 
 THOSE POSITIONS FILLED BY MEMBERS OF THE READY RESERVE 
 THAT ARE DEEMED CRITICAL UNDER THE CURRENT NATIONAL 
 EMERGENCY. 
 B. THE FOLLOWING CRITERIA WILL BE USED TO ASSESS THE 
 CRITICAL NATURE OF AN EMPLOYMENT POSITION. 
 (1) LIKELIHOOD THAT THE POSITION CANNOT BE FILLED 
 IN A REASONABLE TIME.
 (2) REQUIRED TECHNICAL OR MANAGERIAL SKILLS POSSESSED
 UNIQUELY BY THE ACTIVATED MEMBER.
 (3) EXTENT THAT THE POSITION IS RELATED TO DEFENSE 
 MOBILIZATION/HOMELAND DEFENSE.
 (4) EXTENT THAT THE POSITION IS RELATED TO EMERGENCY
 OR NATIONAL DEFENSE INDUSTRIAL RESOURCE 
 PREPAREDNESS RESPONSIBILITIES.
 (5) OTHER FACTORS RELATED TO NATIONAL DEFENSE, HEALTH, 
 OR SAFETY THAT WILL MAKE THE ACTIVATED MARINE 
 UNAVAILABLE FOR 
 MOBILIZATION.
4. SUBMISSION PROCEDURES. PER REF B, REQUESTS FOR DELAY, 
DEFERMENT, OR EXEMPTION (BASED ON CRITICAL NATURE OF THE
CIVILIAN POSITION) WILL ONLY BE ACCEPTED IF A MEMBER HAS 
BEEN IDENTIFIED FOR, OR ADVISED OF AN IMPENDING INVOLUNTARY
CALL TO ACTIVE DUTY. THE REQUEST MUST BE GENERATED BY THE
EMPLOYER AND NOT THE MARINE.
 A. FORMAT.
 (1) REQUESTS SHOULD BE ADDRESSED TO: 
 UNDER SECRETARY OF DEFENSE FOR PERSONNEL AND 
 READINESS (USD/P&R) 4000 DEFENSE, PENTAGON 
 WASHINGTON, DC 20301-4000
 (2) REQUESTS MUST BE SIGNED BY THE HEAD/DESIGNATED 
 REPRESENTATIVE OF THE AGENCY/ORGANIZATION AND 
 MUST INCLUDE: 
 (A) AN EXPLANATION AS TO WHY THE AGENCY IS 
 REQUESTING A MOBILIZATION DELAY OR EXEMPTION, 
 INCLUDING THE UNIQUENESS OF THE CURRENT 
 SITUATION.
 (B) TIME PERIOD OF EXEMPTION OR DELAY.
 (C) INDIVIDUAL'S FULL NAME AND SOCIAL SECURITY 
 NUMBER, RESERVE COMPONENT AND STATUS (SMCR 
 UNIT, IMA, IRR).
 (D) UNIT OF ASSIGNMENT, LOCATION AND MILITARY 
 POSITION (IF APPLICABLE).
 (E) AGENCY/ORGANIZATION NAME, TELEPHONE NUMBER, 
 AND E-MAIL ADDRESS OF DESIGNATED POC.
 B. REQUESTS FOR MORE THAN ONE RESERVE MEMBER CAN INCLUDE
 A COVER LETTER WITH THE ABOVE INFORMATION AS AN 
 ATTACHMENT IF REQUIRED.
 C. THE SIGNED REQUEST CAN BE EMAILED TO USD (P&R) POCS: 
 DAN.KOHNER@OSD.MIL, BARRON.NESSELRODE@OSD.MIL, OR 
 LARRY JONES@OSD.MIL, OR FAX TO (703) 695-3659. 
 THIS ALLOWS DISTRIBUTION AND PROCESSING VIA ELECTRONIC 
 MEDIA WHILE AWAITING THE ORIGINAL SIGNED REQUEST.
 D. ADJUDICATION OF REQUESTS. USD P&R WILL FORWARD REQUESTS
 INVOLVING MARINE RESERVISTS TO CMC (RA) FOR A 
 RECOMMENDATION. CMC (RA) WILL COORDINATE WITH CMC (MP) 
 OR MARFORRES TO MAKE A RECOMMENDATION FOR APPROVAL OR 
 DENIAL OF THE REQUEST. THE CMC RECOMMENDATION WILL BE 
 BASED ON AN EVALUATION OF THE CRITERIA OUTLINED IN PARA. 
 3B, THE CRITICAL NATURE OF THE RESERVIST'S ANTICIPATED 
 MOBILIZATION DUTIES, AND THE ABILITY OF THE MARINE
 CORPS TO ACCOMMODATE THE REQUEST. 
 (1) ONCE USD P&R MAKES A FINAL DETERMINATION, THE 
 EMPLOYER AND CMC (RA) WILL BE NOTIFIED. CMC (RA) 
 WILL NOTIFY MARFORRES OR CMC (MP) AS APPROPRIATE. 
 IF A REQUEST IS DENIED, THE MARINE WILL BE MOBILIZED; 
 IF GRANTED, THE MARINE WILL BE TRANSFERRED TO THE 
 STANDBY RESERVE, RETIRED RESERVE, OR DISCHARGED 
 AS APPROPRIATE. 
 (2) MARINES ARE RESPONSIBLE FOR INFORMING THEIR CHAIN
 OF COMMAND THAT THEIR EMPLOYER IS REQUESTING AN 
 EXEMPTION FROM MOBILIZATION. THE MARINE SHOULD 
 ALSO REQUEST A DELAY PER REF C, WHILE AWAITING 
 FINAL ADJUDICATION OF THE EMPLOYER'S REQUEST FOR
 MOBILIZATION EXEMPTION.
5. SUMMARY. THE PROCEDURES OUTLINED ABOVE ARE INTENDED TO 
ACCOMMODATE UNIQUE SITUATIONS WHERE A RESERVE MEMBER MAY BE 
SERVING IN A NATIONAL DEFENSE, MOBILIZATION SUPPORT OR HOMELAND
DEFENSE/SECURITY POSITION IN A GOVERNMENT OR CIVILIAN CAPACITY. 
CMC WILL RECOMMEND DISAPPROVAL OF REQUESTS THAT DO NOT MEET THIS
CRITERIA.