Command Security Manager Procedures for Retention of SF 312 and OPNAV 5511/14
This MARADMIN provides guidance for Command Security Managers (CSMs) and Special Security Officers (SSOs) on processing and retaining SF 312 Classified Information Nondisclosure Agreements and OPNAV 5511/14 Security Termination Statements using the Official Military Professional File Records Management Application (O-RMA). Commands must immediately cease forwarding these forms to MMPB-22 via organizational mailbox and instead submit them directly through O-RMA within 5 days of execution.
Issued: March 26, 2025
1. Purpose. This MARADMIN provides guidance for processing Standard Form (SF) 312 Classified Information Nondisclosure Agreement and Navy Staff (OPNAV) 5511/14 Security Termination Statement documents for retention in the individual's permanent personnel record which was not outlined in reference (a). 2. Background. 2.a. Per the references, the SF-312 and OPNAV 5511/14 must be filed in the individual's permanent personnel record for personnel indoctrinated into classified information. 3. Execution. 3.a. Account Creation. 3.a.1. Commands will appoint a minimum of two security personnel to obtain access to O-RMA via the procedures outlined in reference (a) to submit SF-312 and OPNAV 5511/14 for permanent retention. A self-help job aid is available on the DC I IPSP SharePoint page at: https:(slash)(slash)usmc.sharepoint-mil.us/sites/DCI_IID_Security/ SitePages/Info%20and%20Personnel%20Security%20.aspx. 3.a.2. 3.b. File Retention Processing. 3.b.1. Command Security Managers (CSM) and Special Security Officers (SSO) are directed to immediately implement the requirements of reference (a), and cease forwarding the SF-312 and OPNAV 5511/14 to Manpower Management Records and Performance Branch (MMPB-22) via the organizational mailbox. 3.b.2. CSMs and SSOs shall submit SF-312 and OPNAV 5511/14 forms via O-RMA within 5 days of execution of the form and confirm successful upload of the documents by viewing the document history. 3.b.3. The SF-312 and OPNAV 5511/14 do not require a witness signature if digitally signed by the member. Wet signatures do require a witness signature. 3.c. Oversight. 3.c.1. All actions and documentation required by this MARADMIN will be held locally. Compliance with this MARADMIN will be added to the functional area checklist 5510.3 and included in all future inspections. 4. Direct all questions to MARADMIN POC. 5. Release authorized by Lieutenant General M. G. Carter, Headquarters Marine Corps, Deputy Commandant for Information.