DoD IT Portfolio Repository-DON (DITPR-DON) USMC Roles, Responsibilities and Processes

1. PER REF A, THE OFFICE OF THE SECRETARY OF DEFENSE
(OSD) HAS MANDATED THE USE OF DOD IT PORTFOLIO REGISTRY (DITPR) AS
THE AUTHORATATIVE UNCLASSIFIED INVENTORY OF IT SYSTEMS. DITPR WILL
BE USED TO MEET A VARIETY OF INTERNAL AND EXTERNAL REPORTING
REQUIREMENTS SUCH AS SYSTEM CERTIFICATION UNDER FISCAL YEAR 2005
NATIONAL DEFENSE AUTHORIZATION ACT, FEDERAL INFORMATION SECURITY
MANAGEMENT ACT (FISMA) OF 2002 AND CLINGER-COHEN ACT REGISTRATION
PER DODI 5000.2, E.4.2.4.1. REF A PROVIDES THE DEFINITION FOR IT
SYSTEMS AND CRITERIA TO BE USED TO DETERMINE WHICH IT SYSTEMS ARE
REPORTED IN DITPR. TO FACILITATE THE REGISTRATION OF DON IT SYSTEMS
IN DITPR, THE DEPARTMENT OF THE NAVY (DON) CHIEF INFORMATION OFFICER
(CIO) ESTABLISHED THE DITPR-DON TO FEED DATA ON DON IT SYSTEMS INTO
THE DITPR AFTER APPROPRIATE LEVELS OF REVIEW AND APPROVAL. THE
PURPOSE OF THIS MESSAGE IS TO ESTABLISH USMC ROLLS, RESPONSIBILITIES
AND PROCESSES FOR ENTERING, REVIEWING AND MAINTAINING USMC IT SYSTEM
RECORDS IN DITPR-DON. IAW REFERNCES A THROUGH E, ALL FIELDS ARE TO
BE POPULATED FOR EACH IT SYSTEM RECORD IN DITPR-DON NO LATER THEN 30
AUGUST 2006.
2. THE FOLLOWING PROCESS FLOW DETAILS THE STEPS FOR THE ADDITION
AND COMPLETION OF NEW RECORDS IN DITPR-DON:
A. THE NEW IT SYSTEM PROJECT OFFICER (PO), PROGRAM MANAGER (PM) OR
OWNER DEVELOPS THE CORE DATA REQUIRED TO CREATE A RECORD IN
DITPR-DON AND PROVIDES THAT DATA TO MCSC IA FOR ENTRY INTO DITPR-DON
VIA EMAIL TO M_QUAN_MCSC_IA@USMC.MIL
B. MCSC IA CREATES THE RECORD IN DITPR-DON AND NOTIFIES THE IT
SYSTEM PO, PM OR OWNER THE RECORD HAS BEEN CREATED.
C. THE PO, PM OR SYSTEM OWNER POPULATES THE REMAINING FIELDS
EXCLUDING IA SPECIFIC FIELDS. SIMULTANEOUSLY, MCSC IA COMPLETES IA
SPECIFIC FIELDS IN ACCORDANCE WITH REF E.
D. FUNCTIONAL AREA MANAGERS (FAM) REVIEW AND APPROVE NEW IT SYSTEM
RECORDS AS THE ADVOCATE. THE FAM REPORTS ANY DISCREPANCIES OR
REQUESTED CHANGES TO THE PERSON(S).
E. HQMC C4 IT GPA, HQMC C4 IA AND MCBE (BUSINESS MISSION ARE SYSTEMS
ONLY) ARE REQUIRED TO REVIEW NEW IT SYSTEM RECORDS IN DITPR-DON.
DISCREPANCIES OR REQUESTED CHANGES ARE REPORTED TO THE PERSON
RESPONSIBLE FOR POPULATING THE FIELDS IN QUESTION.
F. HQMC C4 IT GPA CERTIFIES ALL NEW IT SYSTEM RECORDS IN DITPR-DON
FOR REPORTING TO DITPR.
3. THE FOLLOWING PROCESS FLOW DETAILS THE STEPS FOR COMPLETION AND
MAINTENANCE OF FIELDS FOR EXISITING IT SYETM RECORDS IN DITPR-DON:
A. PO,PM OR SYSTEM OWNER COMPLETES AND UPDATES ALL DATA FIELDS
EXCLUDING THE IA SPECIFIC FIELDS IN ACCORDANCE WITH REF E.
B. FUNCTIONAL AREA MANAGERS (FAM) REVIEW AND APPROVE EXISITING IT
SYSTEM RECORDS AS ADVOCATE. THE FAM REPORTS ANY DISCREPANCIES OR
REQUESTED CHANGES TO THE PERSON(S) RESPONSIBLE FOR POPULATING THE
FIELDS IN QUESTION.
C. HQMC C4 IT GPA, HQMC C4 IA AND MCBE (BUSINESS MISSION AREA
SYSTEMS ONLY) ARE REQUIRED TO REVIEW RECORDS IN DITPR-DON ON A
REGULAR BASIS AND WHEN RECORDS HAVE BEEN CHANGED. DISCREPANCIES OR
REQUESTED CHANGES ARE REPORTED TO THE PERSON RESPONSIBLE FOR
POPULATING THE FIELDS IN QUESTION.
4. STAKEHOLDERS AND RESPONSIBILITIES:
A. PO, PM OR SYSTEM OWNER: FOR NEW RECORDS, RESPONSIBLE FOR
IDENTIFYING NEW IT SYSTEMS FOR INCLUSION IN DITPR-DON AND
RESPONSIBLE FOR PROVIDING THE INITIAL DATA FOR NEW RECORD INITIATION
TO MCSC IA VIA EMAIL TO M_QUAN_MCSC_IA@USMC.MIL FOR NEW AND
EXISITING RECORDS, RESPONSIBLE FOR COMPLETING AND MAINTAINING ALL
FIELDS WITH CURRENT AND ACCURATE DATA.
B. MCSC IA: RESPONSIBLE FOR CREATING NEW IT SYSTEM RECORDS AND
NOTIFYING THE PO, PM, OR SYSTEM OWNER WHEN THE RECORD HAS BEEN
CREATED. RESPONSIBLE FOR COMPLETING AND MAINTAINING ALL IA SPECIFIC
FIELDS ON ALL RECORDS WITH CURRENT AND ACCURATE DATA.
C. FAM: RESPONSIBLE FOR REVIEWING ALL RECORDS AND DATA FIELDS.
RESPONSIBLE FOR ARBITRATING ANY ISSUES OR QUESTIONS RELATED TO
ACCURATE FILED COMPLETION.
D. HQMC C4 IT GPA: RESPONSIBLE FOR REVIEWING AND CERTIFYING ALL
RECORDS ARE COMPLETE AND DATA IS CURRENT AND ACCURATE.
E. HQMC IA: RESPONSIBLE FOR FOR REVIEWING ALL FIELDS AS SPECIFIED ON
SPREADSHEET LOCATED AT (LOCATION TBD ON C4 WEBSITE).
F. MCBE: RESPONSIBLE FOR REVIEWING ALL FIELDS SPECIFIED ON
SPREADSHEET LOCATED AT (LOCATION TBD ON C4 WEBSITE).
5. THE EXCEL SPREADSHEET LOCATED AT (LCOATION TBD ON C4 WEBSITE)
SPECIFIES THE STAKEHOLDER RESPONSIBLE FOR POPULATING, REVIEWING AND
MAINTAINING FIELDS IN DITPR-DON. FIELD RESPONSIBILITIES ARE MARKED
ACCORDING TO THE FOLLOWING SCHEME.
I (INITIATIVE): STAKEHOLDER IS RESPONSIBLE FOR PROVIDING THE DATA TO
POPULATE THE FIELD TO MCSC IA TO CREATE A NEW RECORD. DATA SHOULD BE
EMAILED TO M_QUAN_MCSC_IA@USMC.MIL.
C (COMPLETE): STAKEHOLDER IS RESPONSIBLE FOR FOR POPUALTING
MAINTAING THE FIELD.
R (REVIEW): STAKEHOLDER IS RESPONSIBLE FOR REVIEWING AND APPROVING
THE DATA IN THE FIELD.
6. IT IS THE RESPONSIBILITY OF THE STAKEHOLDER REQUIRED TO POPULATE
THE FIELD TO ENSURE THE DATA ENTERED IS CURRENT AND ACCURATE. DATA
ENTERED INTO DITPR-DON MUST BE IN COMPLIANCE WITH REFS A THRU E AND
COMPLETED BY 30 AUGUST 2006. BUISNESS MISSION AREA SYSTEMS ARE
REQUIRED TO BE COMPLETED IAW WITH REFS B,C AND D.
7. AS DITPR AND DITPR-DON BECOME RECOGNISED AND USED AS DECISION
SUPPORT TOOLS SPECIFICALLY FOR MAKING IT INVETSMENT AND RESOURCE
DECISIONS, IT IS CRITICAL USMC IT SYSTEM RECORDS ARE POPULATED AND
MAINTAINED WITH CURRENT AND ACCURATE DATA. tIME AND ATTENTION MUST
BE PAID TO THIS EFFORT TO ENSURE USMC IT SYSTEMS ARE RESOURCED
APPROPRIATELY AND REPORTERD AS REQUIRED.