Government Travel Charge Card Program (GTCCP)

1. THE PURPOSE OF THIS MESSAGE IS TO REITERATE AND
CLARIFY CERTAIN POLICIES INHERENT TO THE GTCCP AND THE MARINE CORPS
MANDATORY SPLIT DISBURSEMENT PROCESS. THE INFORMATION CONTAINED IN
THIS MESSAGE WILL AID ALL COMMANDS IN MEETING THE ACMC GOAL OF
REACHING A 4% DELINQUENCY RATE BY 26 AUG 2004. RESPONSIBLE
CARDHOLDERS, PROACTIVE PROGRAM MANAGEMENT BY AGENCY PROGRAM
COORDINATORS (APC), AND INFORMED AND ENGAGED COMMAND LEADERSHIP, ARE
THE KEYS TO SUCCESSFUL PROGRAM MANAGEMENT.
2. ALL PERSONNEL NOT SPECIFICALLY EXEMPT FROM POSSESSING A GTCC ARE
REQUIRED BY LAW TO UTILIZE THE GTCC FOR OFFICIAL TEMPORARY DUTY
TRAVEL. DON AND USMC POLICY MANDATES SPLIT DISBURSEMENT FOR
TRAVELERS AT ALL LEVELS. EXEMPTIONS FROM THE MANDATORY SPLIT
DISBURSEMENT PROCESS ARE THE EXCEPTION, NOT THE NORM. WHEN GRANTING
AN EXEMPTION TO MANDATORY SPLIT DISBURSEMENT, THE COMMANDER IS
REQUIRED TO STATE THE SPECIFIC REASON FOR EXEMPTION. THIS
REPRESENTS A CHANGE TO REF C.
3. ACCOUNT TRANSFERS:
A. ACCOUNTS WITH DELINQUENT BALANCES WILL NOT BE TRANSFERRED TO THE
GAINING COMMAND; THE CARDHOLDER'S ACCOUNT SHOULD BE PAID IN FULL
PRIOR TO TRANSFER. WHEN THAT IS NOT POSSIBLE, THE LOSING COMMAND
MUST COORDINATE EXPEDITIOUS COLLECTION ACTION WITH THE GAINING
COMMAND.
B. THE APC OF THE GAINING COMMAND MUST JOIN EVERY NON-DELINQUENT
CARDHOLDER WHEN THEY ARRIVE. THE APC MUST ALSO ENSURE THE ACCOUNT
IS DEACTIVATED WHEN THE CARDHOLDER DETACHES FOR PCS OR SEPARATION
FROM THE SERVICE.
C. ALL INCOMING/NEW PERSONNEL THAT POSSESS A GTCC ARE REQUIRED TO
SIGN A STATEMENT OF UNDERSTANDING WITH THE GAINING APC. AN EXAMPLE
CAN BE FOUND IN REF B. THIS SERVES AS NOTIFICATION TO THE
CARDHOLDER THAT ABUSE/MISUSE WILL NOT BE TOLERATED.
4. GTCCP REPORTING STRUCTURE (HIERARCHY) CHANGE REQUESTS:
A. NO HIERARCHY CHANGE REQUESTS WILL BE IMPLEMENTED UNLESS BOTH THE
LOSING AND GAINING COMMAND ARE IN AGREEMENT ABOUT THE CHANGE AND THE
GAINING APC HAS BEEN IDENTIFIED.
B. A REQUEST FOR A HIERARCHY CHANGE REQUEST BETWEEN MAJOR COMMANDS
WILL BE ROUTED THROUGH THE COMPONENT PROGRAM MANAGER (CPM). THE CPM
IS HQMC, (RFF). HIERARCHY CHANGES BETWEEN ACTIVITIES WITHIN A
SPECIFIC HL-3 WILL BE ROUTED THROUGH THE HL-3 APC AND DO NOT REQUIRE
APPROVAL OF THE CPM.
5. COMMAND REVIEW: ENSURE THAT APC'S AND COMMAND LEVEL POC'S
REVIEW THE TRANSACTION ACTIVITY REPORT, NON-TRAVEL ACTIVITY REPORT
AND THE EXCEPTIONS REPORT TO IDENTIFY POTENTIAL MISUSE. MANDATORY
MONTHLY REPORTS ARE DISCUSSED IN GREATER DETAIL IN REF B.
6. WHEN DETERMINING THE MANDATORY SPLIT DISBURSEMENT AMOUNT AS
DIRECTED BY REF C, TRANSPORTATION EXPENSES DO NOT INCLUDE COSTS FOR
TAXIS, SHUTTLES, PRIVATELY OWNED VEHICLE EXPENSES, PARKING AND OTHER
LOCAL TRANSPORTATION EXPENSES.
7. BANK OF AMERICA HAS PROVIDED A NEW PAYMENT OPTION;
WWW.MYEASYPAYMENT.COM IS AVAILABLE TO MAKE AN ONLINE PAYMENT TO YOUR
GTCC. THIS SERVICE IS PROVIDED FREE OF CHARGE. IT DOES NOT NEGATE
THE GUIDANCE SET FORTH IN REF C, REGARDING MANDATORY SPLIT
DISBURSEMENT. SPECIFIC INSTRUCTIONS ON THE USE OF THIS PAYMENT
OPTION CAN BE FOUND AT THE WEBSITE.
8. ANY CASE OF OUTSTANDING DELINQUENCY OR MISUSE INVOLVING
INDIVIDUALS WITH SECURITY CLEARANCES MUST BE REPORTED TO THE
APPROPRIATE SECURITY MANAGER.
9. COMMANDERS MUST MAKE IT CLEAR TO CARDHOLDERS THAT ABUSE
(DELINQUENCY) AND MISUSE (UNAUTHORIZED USE) OF THE CARD WILL NOT BE
TOLERATED.
10. THE MARINE CORPS GTCC PROGRAM MANAGER (RFF) WILL CONTINUE TO
PROVIDE COMMANDERS WITH MONTHLY UPDATES AS SOON AS POSSIBLE AFTER
THE END OF THE BILLING CYCLE, AND NO LATER THEN THE FIFTH OF EACH
MONTH, OUTLINING COMMAND DELINQUENCY AND GOAL ATTAINMENT.