Electronic Mail (E-Mail) Naming Convention Standards
This MARADMIN establishes standardized email naming conventions for contractors and foreign nationals with accounts on the Marine Corps Enterprise Network (MCEN). Contractors must use ".CTR" in their email addresses, foreign nationals must include their two-digit country code, and units have 60 days from the message release date (August 12, 2003) to achieve compliance.
Issued: August 12, 2003
1. PURPOSE. THE PURPOSE OF THIS MESSAGE IS TO ESTABLISH THE MCEN EMAIL NAMING STANDARDS IAW REF A THROUGH D. REF A AND REF C CLEARLY STATES THAT E-MAIL ADDRESSES FOR CONTRACTORS AND FOREIGN NATIONALS WILL BE STRUCTURED TO PROVIDE CLEAR IDENTIFICATION OF THIS SPECIAL STATUS. REF B AND REF D PROVIDED THE FORMAT FOR IMPLEMENTATION. 2. POLICY. THE FOLLOWING WILL BE THE STANDARD E-MAIL NAMING CONVENTION FOR CONTRACTORS AND FOREIGN NATIONALS WITH ACCOUNTS ON THE MARINE CORPS ENTERPRISE NETWORK BOTH NIPRNET AND SIPRNET. A. CONTRACTORS - CONTRACTORS WILL BE IDENTIFIED IN THEIR MCEN USER E-MAIL ADDRESS AS <name>.CTR@<unit>.USMC.MIL AND ELECTRONIC SIGNATURES (E.G., JOHN SMITH, CONTRACTOR, <section>, <unit>). ABBREVIATION USED FOR CONTRACTOR IN AN E-MAIL ADDRESS WILL BE "CTR." (1) E-MAIL AUTO SIGNATURE BLOCK WILL INCLUDE THE NAME, "CONTRACTOR", DUTY DESCRIPTION, AND ORGANIZATION ASSIGNED. B. FOREIGN NATIONALS (THE TERM FOREIGN NATIONALS (FN) REFERS TO ALL INDIVIDUALS WHO ARE NON-U.S. CITIZENS INCLUDING U.S. MILITARY PERSONNEL, DOD CIVILIAN EMPLOYEES AND CONTRACTORS) - FOREIGN NATIONAL STATUS MUST BE CLEARLY PROVIDED IN ALL WRITTEN OR ELECTRONIC COMMUNICATIONS. FOR MCEN E-MAIL PURPOSES, FOREIGN NATIONALS WILL BE IDENTIFIED USING THE APPROPRIATE TWO DIGIT COUNTRY CODE. (1) FOR E-MAIL ACCOUNTS, THE USER NAME WILL INCLUDE INDIVIDUAL'S NATIONALITY. (2) FORMAT (A) USE THE TWO-DIGIT FEDERAL INFORMATION PROCESSING STANDARD (FIPS) 10-4 CODES FOR COUNTRY DESIGNATIONS IN THE SIMPLE MESSAGE TRANSFER PROTOCOL (SMTP) ADDRESS. FORMAT IS <name>.<fips countrycode>@ <unit>.USMC.MIL. COUNTRY CODES CAN BE LOCATED IN REF G. (B) USE FULL COUNTRY NAME IN THE E-MAIL ALIAS. FORMAT FOR THE E-MAIL ALIAS IS <name>, <country name>, <duty description>. (C) E-MAIL AUTO SIGNATURE BLOCKS WILL INCLUDE FOREIGN INDIVIDUAL'S NAME, NATIONALITY, DUTY DESCRIPTION, AND ORGANIZATION ASSIGNED. C. IN CASES WHERE INDIVIDUALS ARE BOTH, FOREIGN NATIONALS AND CONTRACTORS, THE FORMAT TO BE USED IS <name>.CTR.<fips countrycode>@ <unit>.USMC.MIL 3. UNITS HAVE 60 DAYS FROM RELEASE OF THIS MESSAGE TO BE IN COMPLIANCE. 4. ACTION. A.COMMANDERS WILL ENSURE ALL MCEN ACCOUNTS ARE IN COMPLIANCE WITH THIS POLICY. B.COMMANDERS WILL ENSURE SYSTEM CERTIFICATION AND ACCREDITATION DOCUMENTATION IS UPDATED TO REFLECT FOREIGN NATIONAL ACCESS. C. USERS WILL FAMILIARIZE THEMSELVES WITH THIS POLICY. 5. POLICY QUESTIONS CAN BE DIRECTED TO HQMC C4 POC. TECHNICAL IMPLEMENTATION ISSUES CAN BE DIRECTED TO THE MCNOSC CALL CENTER AT DSN 278-5300, COMM 703-784-5300, OR BY EMAIL SENT TO HELPDESK@MCNOSC.USMC.MIL