Processing Miscellaneous Payment Documents Using Prbuilder and Wide Area Workflow (WAWF) Warning Order

1. SITUATION. THE MARINE CORPS' ELECTRONIC COMMERCE 
GOAL IS TO MOVE AWAY FROM A PAPER-BASED ENVIRONMENT WHERE TRANSACTIONS 
ARE ENTERED MULTIPLE TIMES, TO AN ELECTRONIC ENVIRONMENT WHERE TRANS- 
ACTIONS ARE ENTERED ONCE BY THE SOURCE AND TRANSMITTED SYSTEMICALLY 
TO ALL PROCESS PARTNERS. THIS GOAL ENABLES DFAS-COLUMBUS TO PROCESS 
TRANSACTIONS IN A MORE TIMELY, ACCURATE AND EFFICIENT MANNER. A 
MISCELLANEOUS TRANSACTION IS DEFINED AS ANY NON-CONTRACTUAL, 
RECURRING OR NON-RECURRING DEMAND FOR PAYMENT PAYABLE BY A MARINE 
CORPS APPROPRIATION. MISCELLANEOUS PAYMENT EXAMPLES ARE REQUESTS 
FOR PERSONEL REIMBURSEMENTS, WITNESS FEES, TRAINING AND EDUCATION 
EXPENSES, ETC. THE CURRENT END-TO-END PROCESSING ENVIRONMENT 
FOR MISCELLANEOUS TRANSACTIONS IS PREDOMINANTLY PAPER-BASED. 
INEFFICIENCIES FROM PAPER-BASED PROCESSING AND STORAGE RESULT IN 
GREATER COSTS IN THE DFAS BILL AS WELL AS REDUCED ACCURACY AND 
TIMELINESS OF TRANSACTION PROCESSING. AS THE AVERAGE MARINE CORPS 
MISCELLANEOUS PAYMENT WORKLOAD IS APPROXIMATELY FORTY PERCENT, AND 
GIVEN THE SIGNIFICANTLY LOWER PER LINE OF ACCOUNTING RATE 
($22.35 MANUAL VERSUS $3.59 ELECTRONIC IN FY06) CHARGED BY DFAS 
FOR PROCESSING ELECTRONIC INVOICES, THE MARINE CORPS WILL SAVE 
IMMEASURABLY AS WE IMPLEMENT THIS NEW FUNCTIONALITY. 
2. MISSION. TO PUBLISH AND DIRECT THE EXECUTION OF THE 
INITIAL IMPLEMENTATION GUIDANCE IN SUPPORT OF A MARINE 
CORPS-WIDE TRANSITION TO PROCESS MISCELLANEOUS DOCUMENTS USING 
PRBUILDER TO GENERATE THE MISCELLANEOUS DOCUMENTS AND 
WAWF TO ACCEPT/CERTIFY VENDOR INVOICES FOR PAYMENT. 
3. EXECUTION. 
A. COMMANDERS INTENT. BEGINNING 3 OCT 2005, EMBARK UPON A SIX-MONTH 
EFFORT TO FACILITATE AN ORDERLY, DELIBERATE, AND SUCCESSFUL 
TRANSITION TO WAWF AS THE PAPERLESS SOLUTION FOR SUBMITTING MISCELLANEOUS 
DOCUMENTS. FULL OPERATIONAL CAPABILITY IS DEFINED AS THE MARINE 
CORPS' SUCCESSFUL IMPLEMENTATION OF THE BUSINESS PROCESSES AND A 
DEMONSTRATED ABILITY TO USE PRBUILDER AND WAWF MISC PAY AT ALL COMMANDS. 
THE INTENT IS TO ALSO DEPLOY WAWF MISC PAY TO HAWAII AND JAPAN-BASED 
COMMANDS, SUBJECT TO INVOICES PAYABLE BY U.S. DOLLARS ONLY. 
B. CONCEPT OF OPERATION. THE SCHEME OF MANEUVER BEGAN BY CONDUCTING 
PRODUCTION PILOT OF USING PRBUILDER AND WAWF MISC PAY AT MCB CAMP 
LEJEUNE DURING LATE JUL 2005 AND EARLY AUG 2005. TO DATE, MCB CAMP 
LEJEUNE HAS SUCCESSFULLY PROCESSED SIX MISCELLANEOUS PAY 
TRANSACTIONS VIA WAWF, INCLUDING ONE UTILITY INVOICE. USING RESULTS FROM 
THE PILOT SITE TO CONFIRM THE PROOF OF CONCEPT, THE MARCORSYSCOM PAPERLESS 
ACQUISITION OFFICE WILL INCORPORATE LESSONS LEARNED FROM THE PILOT TO 
IMPROVE TRAINING PACKAGES WHICH WILL ASSIST/EXPEDITE THE TRANSITION 
FOR THE REST OF THE MARINE CORPS. 
C. TASKS. IN ORDER FOR COMMANDS TO PREPARE FOR 
TRAINING/IMPLEMENATION AND SUCCESSFUL TRANSITION TO THE PRBUILDER/WAWF 
MISC PAY PROCESS, THE FOLLOWING TASKS MUST BE COMPLETED PRIOR TO THE 
MARCORSYSCOM DEPLOYMENT TEAM'S ARRIVAL. 
(1) IDENTIFY WORKLOAD. REVIEW CURRENT/PRIOR YEAR MISCELLANEOUS 
PAYMENTS THAT HAVE BEEN PROCESSSED BY DFAS. MISCELLANEOUS PAY 
TRANSACTIONS PAID BY DFAS-COLUMBUS THROUGH AUG 2005 MAY BE RETRIEVED 
AT WWW.MARCORSYSCOM.USMC.MIL/SITES/PA/RECEIPTS.ASP, MARCORSYSCOM 
PAPERLESS ACQUISITION WEB SITE. 
(2) IDENTIFY PERSONNEL INVOLVED WITH THE PAPER-BASED MISCELLANEOUS 
DOCUMENT PAYMENT PROCESS. THIS IS REQUIRED IN ORDER TO PROVIDE 
A CROSSWALK TO THE FOLLOWING CRITICAL ROLES IN PRBUILDER/WAWF MISC 
PAY PROCESS: 
A. INITIATOR 
B. GOVERNMENT ACCEPTOR 
C. LOCAL PROCESSING OFFICIAL (LPO) - CERTIFYING OFFICER 
CAN NOT BE THE SAME PERSON AS THE GOVERNMENT ACCEPTOR) 
D. SUPERVISORS 
E.GROUP ADMINISTRATOR (GAM) - FIRST LINE SUPPORT AND 
LOCAL ADMINISTRATOR RESPONSIBLE FOR TRAINING AND SETTING UP NEW 
USERS AND ASSIGNING PRBUILDER AND WAWF ROLES. 
(3) ESTABLISH ACCESS AND PROVIDE TRAINING TO USE PR-BUILDER AS 
THE FRONT END TO THE PAPERLESS ACQUISITION ARCHITECTURE. PRBUILDER 
WILL BE USED TO INITIATE/CONSTRUCT THE REQUIREMENT FOR THE 
MISCELLANEOUS PAYMENT. PR-BUILDER ACCESS AND TRAINING SHOULD BE 
COMPLETED PRIOR TO ARRIVAL OF THE MARCORSYSCOM DEPLOYMENT TEAM. 
GIVEN THE SUCCESSFUL IMPLEMENTATION OF WAWF-RA FOR CONTRACTS, LOCAL 
REGIONAL CONTRACTING OFFICES PLAY A CRITICAL ROLE OF PROVIDING 
PR-BUILDER AND WAWF ACCESS AND TRAINING. 
(4) APPOINT CERTIFYING OFFICERS. WHILE LOCAL COMMANDERS AND 
BUSINESS PROCESSES MAY DETERMINE THE NUMBER AND LOCATION OF 
CERTIFYING OFFICERS, THE CRITERIA OUTLINED IN REFS A AND B SHOULD BE 
USED AS GUIDANCE IN APPOINTING AND DETERMINING THE ELIGIBILITY OF 
CERTIFYING OFFICIALS. SPECIFICALLY, PRIOR TO ARRIVAL OF THE 
MARCORSYSCOM DEPLOYMENT TEAM AND TRANSITION TO PRBUILDER/WAWF MISC 
PAY, THE FOLLWING TASKS MUST BE COMPLETED: 
A. CERTIFYING OFFICER APPOINTMENT LETTER FROM THE COMMANDING 
OFFICER. 
B. COMPLETE CERTIFYING OFFICER'S LEGISLATION TRAINING. 
C. SUBMIT CERTIFYING OFFICER'S SIGNATURE CARD (DD FORM 577) 
TO DFAS-INDIANAPOLIS FOR POPULATION IN ELECTRONIC DOCUMENT ACCESS 
(EDA). EDA IS USED TO MANAGE AND AVAIL AN IMAGE OF A SIGNED DD FORM 
577 FORM FOR CERTIFYING OFFICIALS. SUBMIT DD FORM 577 FORMS TO THE 
FOLLOWING ADDRESS: 
DEFENSE FINANCE AND ACCOUNTING SERVICE - 
INDIANAPOLIS 
8899 EAST 56TH STREET 
ATTN: CAPS OFFICE (311Y) 
INDIANAPOLIS, IN 46249 
4. ADMINISTRATION AND LOGISTICS. 
A. THE ASSISTANT CHIEF OF STAFF, COMPTROLLER IS RESPONSIBLE FOR 
ENSURING THE SUCCESSFUL TRANSITION TO WAWF MISC PAY. 
B. HQMC P&R AND MARCORSYSCOM WILL PUBLISH ADDITIONAL COORDINATING 
INSTRUCTIONS AND THE TRAINING/IMPLEMENTATION SCHEDULE VIA SEPARATE 
CORRESPONDENCE. 
5. COMMAND AND SIGNAL. THE POINT OF CONTACT FOR PRBUILDER/WAWF 
MISC PAY IS CWO4 HAROLD UNGER, MARCORSYSCOM PAPERLESS ACQUISITION 
OFFICE, 703-784-0970, DSN 278, HAROLD.UNGER@USMC.MIL.