Military to Civilian Conversion FY06 Implementation Guidance

1. THE MARINE REQUIREMENTS OVERSIGHT COUNCIL
APPROVED THE COURSE OF ACTION RECOMMENDED BY THE MILITARY-CIVILIAN
WORKING GROUP AND DIRECTED THAT THE MARINE CORPS CONVERT MILITARY
BILLETS TO CIVILIAN BILLETS IN FY06. 
2. REF A PROVIDES THE COMMANDS THE APPROVED BILLETS FOR CONVERSION
IN FY06. REF B IS THE APPROVED FORMAT FOR SUBMISSION OF COMMAND
FY06 CONVERSION PHASING PLAN. COPIES OF THE REFERENCES CAN BE 
FOUND ON THE INTEGRATION AND ANALYSIS WEB PAGE: 
WWW.MANPOWER.USMC.MIL/PORTAL/PAGE?_PAGEID=278,1950763&_DAD=PORTAL
&_SCHEMA=PORTAL
3. UPON RECEIPT OF THE APPROVED CONVERSION LIST, MARFORS/COMMANDS
ARE DIRECTED TO UPDATE THEIR DRAFT FYO6 CONVERSION PLANS IAW REF B. 
THESE PLANS ARE DUE TO M&RA (DAN JENKINS) NLT 30 SEP. 
4. THE FOLLOWING COORDINATING INSTRUCTIONS ARE PROVIDED TO ASSIST
COMMANDS DURING CONVERSION IMPLEMENTATION:
A. TOTAL FORCE STRUCTURE DIVISION (POC MR. LONNIE SANDERS 
DSN 278-6279).
(1) STRUCTURE (BILLETS) IDENTIFIED FOR CONVERSION IN FY06 WILL
BE DELETED FROM THE APPROPRIATE TABLES OF ORGANIZATION (T/O)
EFFECTIVE 06/02. ALL MARINE AND NAVY BILLETS WILL BE REPLACED WITH
CIVILIAN BILLETS AT THE GRADE AND SERIES REQUESTED BY THE COMMANDS. 
(2) THE GRADE/SERIES OF A SPECIFIC BILLET MIGHT CHANGE FROM THAT
WHICH WAS ORIGINALLY REQUESTED, AS A RESULT OF CLASSIFICATION OF THE
POSITION DESCRIPTION FOR THAT BILLET. THESE CHANGES ARE AUTHORIZED
AND WILL BE FUNDED AS LONG AS THE PURPOSE OF THE BILLET REMAINS THE
SAME (E.G., A CHANGE FROM AN ADMIN CLERK TO A DEPARTMENT HEAD WOULD
NOT BE AUTHORIZED, BUT AN ADMIN CLERK BILLET ORIGINALLY ESTIMATED TO
BE A GS-4 BUT CLASSIFIED AS A GS-5 WOULD BE AUTHORIZED). REPORTING
REQUIREMENTS FOR THESE TYPES OF CHANGES WILL BE PROVIDED LATER AS
PART OF THE MONTHLY EXECUTION REPORTS PER PAR 4B BELOW.
(3) CURRENT POLICY PROHIBITS CIVILIAN BILLETS FROM BEING INCLUDED ON
OPERATING FORCES T/O'S (DIVISION, WING, AND FSSG). AS A RESULT,
OPERATING FORCE BILLETS IDENTIFIED FOR CONVERSION WILL BE DELETED
FROM THE OPERATING FORCES T/O'S AND A CIVILIAN BILLET WILL BE ADDED
TO THE BASE OR STATION T/O'S WHERE THE UNITS RESIDE. THE ADDITIONAL
CIVILIAN STRUCTURE WILL BE FOUND AT THE END OF THE BASE AND STATION
T/O'S.
B. MANPOWER FINANCIAL MANAGEMENT BRANCH (MB). PHASING PLAN
COORDINATION AND REPORTING (POC DAN JENKINS, DSN 278-9610). 
MARFORS/COMMANDS ARE REQUESTED TO FORWARD FINAL FYO6 CONVERSION
PHASING PLAN IAW REF B NLT 30 SEP 05.
C. BUDGET OPERATIONS BRANCH, FISCAL DIVISION, PROGRAMS AND
RESOURCES (RFO)
(1) ALL FY06-APPROVED NEW CONVERSIONS WILL BE FUNDED IN A TIMELY
MANNER. COMMANDS WILL BE REIMBURSED FOR FY06-APPROVED NEW
CONVERSIONS AFTER THEY ARE CONVERTED AND REPORTED TO RFO PER PAR
4C2. REQUESTS RECEIVED BY THE DUE DATE IN PAR 4C2 WILL BE FUNDED IN
THE MONTH REPORTED.
(2) MARFORS/COMMANDS WILL REPORT MONTHLY STATUS OF CONVERSIONS AND
REQUEST FOR REIMBURSEMENT NLT THE 3RD WORKING DAY OF THE FOLLOWING
MONTH, BEGINNING 3 NOV FOR OCTOBER CONVERSIONS. THIS INFORMATION
WILL BE CONSOLIDATED AT THE MARFOR/MAJOR COMMAND LEVEL AND FORWARDED
TO BATTAGLIADC@HQMC.USMC.MIL. CONSOLIDATION AT THE MARFOR/MAJOR
COMMAND LEVEL WILL INCLUDE ALL CONVERSIONS. THERE WILL NOT BE A
SEPARATE MCCS SUBMISSION. FORMAT WILL BE PROVIDED VIA E-MAIL BY THE
END OF SEPTEMBER. 
D. CIVILIAN WORKFORCE MANAGEMENT GUIDANCE FOR HROS (POC MS MARTHA
WOODS DSN 278-9379).
(1) CHANGES HAVE BEEN MADE TO THE DEFENSE CIVILIAN PERSONNEL DATA
SYSTEM (DCPDS) TO TRACK CIVILIAN POSITIONS ESTABLISHED AS A RESULT
OF THE MIL-CIV CONVERSIONS, EXCEPT FOR NON-APPROPRIATED FUND (NAF)
EMPLOYEES. NO ONE SHALL BE RECRUITED OR PLACED IN A CONVERTED
POSITION WITHOUT A CLASSIFIED POSITION DESCRIPTION IN PLACE.
(2) ALL CIVILIAN POSITIONS ESTABLISHED MUST BE CLEARLY IDENTIFIED SO
THE ACTIONS CAN BE TRACKED VIA DCPDS AND THE MARINE CORPS CAN
RECEIVE CREDIT FOR THE CONVERSIONS. SPECIFIC INFORMATION FOR DCPDS
CODING HAS BEEN FORWARDED TO THE HUMAN RESOURCE OFFICES UNDER
SEPARATE COVER.
(3) ACCURATE CODING AND DOCUMENTING THESE ACTIONS IS MANDATORY AND
REQUIRES THE COOPERATION AND COORDINATION OF MANPOWER (G-1), HRO,
HRSC OFFICIALS, AND MCCS HRO.
(4) CONSISTENT AND ACCURATE CLASSIFICATION OF SUBJECT POSITIONS
IS CRUCIAL. GRADE LEVELS OF THE POSITIONS SHOULD BE BASED ON THE
DUTIES AND RESPONSIBILITIES OF THE POSITION VICE THE GRADE OF THE
FORMER MILITARY BILLET. THE DIRECTOR OF CIVILIAN PERSONNEL PROGRAMS
(DCPP) IS RESPONSIBLE FOR ENSURING CIVILIAN POSITIONS THROUGHOUT THE
MARINE CORPS ARE PROPERLY CLASSIFIED AND WILL PERIODICALLY REVIEW
ESTABLISHED POSITIONS FOR COMPLIANCE.
(5) THE ESTABLISHMENT OF ENTRY LEVEL POSITIONS WITH FUTURE
PROMOTION TO THE FULL PERFORMANCE LEVEL IS ENCOURAGED. FUNDING FOR
ENTRY LEVEL POSITIONS WILL BE AT THE FULL PERFORMANCE LEVEL. THE
DCPP WILL WORK WITH THE HRSCS TO HELP ELIMINATE/REDUCE ANY
IMPEDIMENTS TO EFFECTING THESE ACTIONS IN A TIMELY MANNER.
E. CONTRACT CONVERSIONS (A-76) (POC: MR TOM UPTON DSN 225-5768). 
PLEASE COORDINATE WITH CMC (LR) OR YOUR LOCAL BPO OFFICES FOR ANY
PLANNED CONTRACT CONVERSIONS. ALSO COORDINATE ANY CIVILIAN
CONVERSIONS IN THE FOLLOWING FUNCTIONAL AREAS: SUPPLY,
TRANSPORTATION, LAUNDRY, UTILITIES, AND VOICE SERVICES. THESE ARE
FUNCTIONAL AREAS SLATED FOR POTENTIAL A-76 COMPETITIONS. 
CONVERSIONS IN THESE AREAS ARE NOT PROHIBITED, BUT THEY SHOULD BE
COORDINATED WITH THE ABOVE OFFICES TO ENSURE CIVILIAN HIRES ARE NOT
PLACED IN A POTENTIALLY TURBULENT SITUATION.
F. MANPOWER MANAGEMENT OFFICER ASSIGNMENTS (MMOA) (POC MAJ R.
LIANEZ DSN 278-9284).
(1) CMC (MMOA) WILL DETERMINE THE DEPARTURE DATE OF EVERY OFFICER
USING THE FOLLOWING GUIDELINES:
(A) IF THE OFFICER'S ROTATION DATE IS IN FY06, THEN THE OFFICER
WILL DEPART NLT 30 SEP 2006.
(B) IF ROTATION DATE IS NOT IN FY06, THEN THE OFFICER WILL BE
USED TO FILL VACANT STAFFING GOALS (SG) IN CURRENT COMMAND AS
DETERMINED BY MMOA UNTIL TIME ON STATION (TOS) REQUIREMENTS ARE MET.
(C) IF NO VACANT SG EXISTS IN CURRENT COMMAND, THEN THE
OFFICER WILL BE USED TO FILL VACANT SG IN OTHER LOCAL COMMAND AS
DETERMINED BY MMOA UNTIL TOS REQUIREMENTS ARE MET.
(D) PCS OF AN OFFICER FROM CURRENT COMMAND SHORT OF TOS
REQUIREMENT IS LAST RESORT.
(E) ALL OFFICER BILLETS IDENTIFIED IN REF A WILL BE VACATED BY
THE OFFICERS NLT 30 SEP 2006 REGARDLESS OF CIVILIAN HIRING STATUS. 
(2) MANPOWER MANAGEMENT ENLISTED ASSIGNMENTS CMC (MMEA) (POC: CAPT
P. SAVAGE 278-9229)
(A) SIXTY DAYS FOLLOWING HIRING DATE ENLISTED ASSIGNMENTS WILL
REASSIGN PERSONNEL BASED ON THE NEEDS OF THE MARINE CORPS.
(B) ALL ENLISTED BILLETS IDENTIFIED IN REF A AND B WILL BE
VACATED BY MARINES NLT 30 SEP 2006 REGARDLESS OF CIVILIAN HIRING
STATUS.
G. MARFORS AND CMC.
(1) G-1S PROVIDE A LIST OF PERSONNEL BY NAME, GRADE, MOS AND SSN
WHO ARE SERVING IN BILLETS IDENTIFIED FOR CONVERSION TO CMC 
(MMOA-5, MMEA-1) NLT 1 NOV 2005.
(2) COMMANDS ARE ENCOURAGED TO TIME THE HIRING OF CIVILIANS TO
FACILITATE ADEQUATE TURNOVER BETWEEN CIVILIANS AND MARINE INCUMBENT.
(3) COMMANDS MUST NOTIFY CMC (MMOA-5, MMEA-1) WITHIN TWO
WORKING DAYS AFTER CIVILIAN PERSONNEL ARE HIRED TO FILL POSITION.
H. ACTIVE RESERVE ASSIGNMENTS CMC (RAM-2) (POC: MAJ E COOK 
DSN 278-0531). CMC (RAM-2) WILL DETERMINE THE DEPARTURE DATE OF 
EVERY ACTIVE RESERVE (AR) MARINE USING THE FOLLOWING GUIDELINES:
(1) IF ROTATION DATE IS IN FY06, THEN THE MARINE WILL DEPART NLT
30 SEP 2006.
(2) IF ROTATION DATE IS NOT IN FY06, THEN THE MARINE WILL BE USED
TO FILL VACANT SG IN CURRENT COMMAND AS DETERMINED BY CMC (RAM-2) 
UNTIL MINIMUM TOS REQUIREMENTS ARE MET.
(3) IF NO VACANT SG EXISTS IN CURRENT COMMAND, THEN MARINE
WILL BE USED TO FILL VACANT SG IN OTHER LOCAL COMMAND AS DETERMINED
BY CMC (RAM-2) UNTIL MINIMUM TOS REQUIREMENTS ARE MET.
(4) PCS OF AR MARINES FROM CURRENT COMMAND SHORT OF MINIMUM TOS
REQUIREMENT IS LAST RESORT.
I. MILITARY POLICE (MP) & CORRECTION SPECIALIST CONVERSIONS (POC:
LTCOL KEVAN KVENLOG DSN 222-4245). 
(1) REPORTING TO M&RA OF CONVERTED MP BILLETS WILL REMAIN AS
PREVIOUSLY DETAILED.
(A) THE IMPLEMENTATION PHASE OF FY06 AND OUT YEAR MP CONVERSIONS
WILL BE COORDINATED THROUGH PP&O (PS/PSL) IOT COINCIDE WITH
ESTABLISHED TRAINING SCHEDULE.
(B) FURTHER GUIDANCE WILL BE PROVIDED VIA SEPCOR.
(2) REPORTING TO M&RA OF CONVERTED CORRECTION SPECIALIST BILLETS
(5804/5831/5832) WILL ALSO REMAIN AS PREVIOUSLY DETAILED. THE
IMPLEMENTATION PHASE OF FY06 CORRECTION SPECIALIST CONVERSIONS WILL
BE COORDINATED JOINTLY THROUGH M&RA AND CMC (PS/PSL).
5. DIRECT LIAISON BETWEEN THE COMMANDS AND HQMC POCS IS ENCOURAGED
TO SUPPORT THE SMOOTH EXECUTION OF THE CONVERSIONS.