MARADMIN 440/20

FY20 End of Year Information Technology Procurement Review and Approval System (ITPRAS) Submission Guidelines

This MARADMIN establishes end-of-fiscal-year submission deadlines for Information Technology Procurement Review and Approval System (ITPRAS) submissions using expiring FY20, FY18, and FY17 appropriations. Different deadlines apply based on whether the procurement involves data center-related IT (45 days before fiscal year end) or other IT (30 days before fiscal year end), with specific dates ranging from August 17 to September 15, 2020.

Issued: July 31, 2020

Technology Logistics

1.  PURPOSE.  This MARADMIN provides FY20 end of year ITPRAS submission timeline guidance for IT Procurement reviews (ITPRs).  The following guidance applies to all ITPRs leveraging expiring FY20 OMMC/OMMCR, FY18 RDTE, and FY17 PMC appropriations:
1.A.  All ITPRs meeting the above appropriation types for data center related hardware, software, infrastructure, or IT support services must be submitted in ITPRAS NLT 45 days before the end of the FY, 17 Aug 2020.
1.B.  All ITPRs meeting the above appropriation types and not involving data center related IT must be submitted in ITPRAS NLT 30 days before the end of the FY, 1 Sept 2020.
1.C.  FY19 ITPRs eligible for Command Coordinator approval under ref (b) must be endorsed by the Unit Command Coordinator and have the approval letter attached to the ITPR NLT 15 Sep 2020.
2.  Submission timeline guidance provided herein does not account for varying contracting deadlines.  Additionally, ITPRAS submitters are to ensure data centers and data server associated ITPRs have been entered into the Program/Budget Information System – Information Technology (PBIS-IT) authoritative database via their command comptroller/financial manager to HQMC (DCI IRD) in order to facilitate approval.
3.  The HQMC (DCI/IC4/ICC/CIO) IT Procurement specialist are available to assist users with ITPRAS related concerns between the hours of 0800 and 1700 EST, Monday through Friday.  OCONUS personnel in time zones that do not support those hours should email their questions or concerns to the IT Procurement Branch organizational mailbox:  itprocurement@usmc.mil, or schedule a call outside those hours with a POC listed above.
4.  This MARADMIN is effective immediately and self-cancels on 1 Oct 2020.
5.  Release authorized by BGen L. M. Mahlock, Director, Information, Command, Control, Communications, and Computers (IC4) Division, Deputy Commandant for Information.