USMC Purchase Card Semi-Annual Program Review
This MARADMIN directs all Level IV Activity Program Coordinators (APCs) to conduct a semi-annual review of their Governmentwide Commercial Purchase Card (GCPC) program for transactions from April 1, 2003 through September 21, 2003. The review must identify potentially wasteful or abusive transactions, and completed reports must be submitted to HQMC (LBM) no later than November 7, 2003, or the entire hierarchy will be suspended.
Issued: October 7, 2003
1. REFERENCE A REQUIRES ALL LEVEL IV ACTIVITY PROGRAM COORDINATORS (APCS) TO CONDUCT SEMI-ANNUAL REVIEWS OF THEIR ACTIVITY'S GOVERNMENTWIDE COMMERCIAL PURCHASE CARD (GCPC) PROGRAM EVERY MAY AND NOVEMBER. REFERENCES B AND C PROVIDE INSTRUCTIONS FOR THE SEMI-ANNUAL REVIEW FOR THE PERIOD OF 1 APR 03 THROUGH 21 SEP 03. 2. ALL LEVEL IV APCS SHALL REVIEW ALL PURCHASE CARD TRANSACTIONS FROM 1 APR 02 THROUGH 21 SEPT 03 USING EXCEL SPREADSHEETS EXPORTED FROM CITIDIRECT'S ADHOC REPORTING SYSTEM. THE REVIEW SHOULD SEEK TO IDENTIFY ALL POTENTIALLY WASTEFUL AND/OR ABUSIVE TRANSACTIONS. THE REPORT FORMAT WITH ALL REQUIRED ATTACHMENTS HAS BEEN PROVIDED TO ALL LEVEL IV APCS UNDER SEPERATE CORRESPONDENCE. AT THE CONCLUSION OF THE PROGRAM REVIEW, ALL LEVEL IV APCS SHALL REPORT COMPLETION OF THE REVIEW IN THE REQUIRED FORMAT TO HQMC (LBM) SCANNED VIA EMAIL OR FAX NLT 7 NOV 03. ANY HIERARCHY THAT DOES NOT HAVE THE REQUIRED REPORTS INTO THIS OFFICE BY THE DEADLINE WILL HAVE THEIR ENTIRE HIERARCHY SUSPENDED UNTIL RECEIPT OF THE REPORT. ALL LEVEL IV APC'S ARE STRONGLY ENCOURAGED TO BRIEF THE APPROPRAITE COMMANDING GENERALS/ OFFICERS ON REVIEW RESULTS AND HAVE THEM ENDORSE THE REPORT. ALL REPORTS MUST BE SIGNED BY THE COMMANDING GENERAL/OFFICER AS DIRECTED BY REFERENCE A. 3. APCS WILL ALSO CONDUCT A COMPLETE AUDIT OF A RANDOM SAMPLING OF THE REVIEWED TRANASCTIONS. THE SIZE OF THE SAMPLING IS BASED ON THE TOTAL NUMBER OF TRANSACTIONS OVER THE PERIOD. THE PURPOSE OF THE AUDIT TO CONDUCT AN ACCURATE REVIEW OF THE INTERNAL CONTROLS IN PLACE FOR THE ACTIVITY'S PROGRAM. A GUIDELINE FOR THE AUDIT SAMPLING IS AVAILABLE AT THE PURCHASE CARD PAGE OF THE DON EBUSINESS OFFICE WEBSITE. 4. COMMANDERS, COMMANDING OFFICERS AND OICS AT ALL ECHELONS SHOULD TAKE A PERSONAL INTEREST IN ENSURING THAT THEIR GCPC PROGRAM IS COMPLIANT AND THAT APPROPRIATE CORRECTIVE ACTIONS ARE TAKEN IF DISCREPENCIES OR FRAUDULENT TRANSACTIONS ARE FOUND. ALL PROGRAM REVIEW AND TRAINING DOCUMENTATION MUST BE RETAINED IN ACCORDANCE WITH REFERENCE A AND TO LOCALLY ENSURE FUTURE AUDIT TRAILS. 5. POCS AT HQMC (LBM) ARE MAJ C. MCMILLON AND MS. D. GOLDSMITH AT (703)695-6590/DSN 225-6590.