Hurricane Wilma Preparations-Personnel Accounting

1. PURPOSE. THIS MARADMIN PROVIDES GUIDANCE FOR
PERSONNEL ACCOUNTING INCIDENT TO MAJOR DISASTERS. THIS IS A
COORDINATED M&RA AND PP&O MESSAGE. COMMANDERS PASS TO SUBORDINATE
AND TENANT ACTIVITIES AS WELL AS MILITARY PERSONNEL, CIVILIAN
EMPLOYEES, AND THEIR FAMILIES.
2. SITUATION. HURRICANE WILMA IS EXPECTED TO IMPACT SOUTH FLORIDA,
INCLUDING KEY WEST.
3. TASKING. ACCOUNTING FOR MILITARY MEMBERS, CIVILIAN EMPLOYEES,
AND THEIR FAMILIES IN THE AFFECTED AREA BEFORE AND AFTER A MAJOR
DESTRUCTIVE WEATHER EVENT IS REQUIRED IN ORDER TO DEVELOP A RAPID
RESPONSE THAT PROVIDES THE NEEDED DISASTER RELIEF TO OUR PERSONNEL
AND RESTORES OPERATIONAL CAPABILITY TO AREA COMMANDS.
4. CONCEPT OF OPERATION. PERSONNEL ACCOUNTING ACTIONS CONSISTING OF
A PREPARATION PHASE AND AN EVACUATION PHASE WILL BE EXECUTED BY ALL
COMMANDS AND ACTIVITIES WITHIN THE FORECASTED AFFECTED GEOGRAPHIC
AREA. PREPARATION PHASE ACTIONS BEGIN WITH ESTABLISHING THE BY-
NAME ACCOUNTING BASELINE FOR INDIVIDUALS IN EACH COMMAND OR
ACTIVITY, ESTABLISHING TIES IF NECESSARY BETWEEN LOCAL COMMANDS AND
FAMILIES OF THOSE MEMBERS WHO RESIDE IN THE AFFECTED AREAS BUT
WHOSE SPONSOR IS ASSIGNED ELSEWHERE, PROVIDING APPROPRIATE GUIDANCE
TO EVACUEES AND COMMANDS REGARDING EVACUATION PROCEDURES AND
SUBSEQUENT REPORTING RESPONSIBILITY. EVACUATION PHASE ACTIONS
BEGIN WITH ISSUANCE OF AN EVACUATION ORDER AND CONTINUE THROUGHOUT
SUBSEQUENT RECOVERY PERIODS. THESE ACTIONS ARE INTENDED TO ENSURE
THE HEALTH AND WELFARE OF ALL MARINE CORPS PERSONNEL, MILITARY AND
CIVILIAN, AND THEIR FAMILIES WITHIN THE AFFECTED AREA.
5. PREPARATION PHASE ACTIONS:
A. CMC (PP&O) AND (M&RA) WILL:
(1) PROVIDE CLARIFICATION AND AMPLIFICATION OF THIS GUIDANCE
AS NECESSARY.
(2) ASSIST COMMANDS AND ACTIVITIES AS NECESSARY IN
ESTABLISHING LOCAL TIES WITH FAMILIES WHO RESIDE IN THE AFFECTED
AREAS BUT WHOSE SPONSOR IS ASSIGNED ELSEWHERE.
B. MAJOR COMMANDS (THOSE AFFECTED BY THE DISASTER, (E.G.,
MARFORS; CG, MCRC; CG, TECOM) WILL:
(1) DEVELOP AN EVACUATION ORDER, TO BE ISSUED IF NECESSARY.
AT A MINIMUM, EVACUATION ORDERS MUST CONTAIN SPECIFIC INSTRUCTIONS
TO EVACUEES REGARDING TIMING OF EVACUATION, SAFE HAVEN OPTIONS, AND
SUBSEQUENT CHECK-IN REQUIREMENTS AND METHODS, INCLUDING ALTERNATE
MEANS OF COMMUNICATION. DIRECTION SHALL BE PROVIDED TO CONTACT
MARINE CORPS AUTHORITIES AS SOON AS REACHING SAFE HAVEN BUT NOT
LATER THAN 48 HOURS AFTER EVACUATION IN THE FOLLOWING ORDER:
PARENT COMMAND OR ACTIVITY, NEAREST BASE WATCH CENTER, THE
MILITARY ONE SOURCE TOLL FREE HELP LINE (1-800-342-9647) OR THE
MARINE CORPS ONE SOURCE TOLL FREE HELP LINE (1-800-869-0278).
(2) ENSURE SAFE HAVEN(S) RECEIVE TIMELY WARNING OF IMPENDING
EVACUEE ARRIVAL AS NECESSARY.
(3) PROVIDE GUIDANCE TO SUBORDINATE COMMANDS FOR PERSONNEL
ACCOUNTING REPORTS THAT WILL BE REQUIRED DAILY WHEN A DISASTER
OCCURS.
C. COMMANDING OFFICERS, OFFICERS-IN-CHARGE AND DIRECTORS OF
CIVILIAN ACTIVITIES WILL:
(1) VERIFY THE COMMAND OR ACTIVITY PERSONNEL ROSTER.
(2) UPDATE THIS INITIAL INFORMATION AS REQUIRED.
(3) AS REQUESTED, ASSUME RESPONSIBILITY FOR AND ESTABLISH A
TIE TO FAMILIES OF MEMBERS WHO RESIDE IN THE LOCAL VICINITY OF YOUR
COMMAND, BUT WHOSE SPONSOR IS ASSIGNED ELSEWHERE (OUTSIDE OF THE
AFFECTED AREA). SUCH FAMILIES ARE NOT TIED TO ANY PARTICULAR
COMMAND, INSTALLATION OR ACTIVITY IN THE AFFECTED AREA. HOWEVER,
SUCH FAMILIES NEED TO ESTABLISH A TIE TO A LOCAL MARINE CORPS
COMMAND FOR THE PURPOSES OF: ACCOUNTABILITY, GUIDANCE, EVACUATION
ORDERS, AND SUPPORT. REQUESTS TO ESTABLISH SUCH TIES MAY BE
INITIATED DIRECTLY BY THE FAMILY TO A LOCAL COMMAND OR VIA THEIR
SPONSOR'S COMMAND TO A LOCAL COMMAND. THIS TEMPORARY TIE WILL
REMAIN FOR THE DURATION OF THE DISASTER AND EVACUATION UNLESS
TERMINATED SOONER.
(4) PROMULGATE INFORMATION CONTAINED IN THE EVACUATION ORDER
TO ALL PERSONNEL. INFORM EVERYONE OF THE AVAILABILITY OF
THE MILITARY ONE SOURCE TOLL FREE HELP LINE (1-800-342-9647)
OR THE MARINE CORPS TOLL FREE HELP LINE (1-800-869-0278).
(5) DIRECT ALL PERSONNEL WHO WILL NOT EVACUATE TO CONTACT
MARINE CORPS AUTHORITIES AS SOON AS POSSIBLE FOLLOWING THE
STORM'S DEPARTURE IN THE FOLLOWING ORDER: PARENT COMMAND OR
ACTIVITY OR THE NEAREST BASE WATCH CENTER.
6. EVACUATION PHASE ACTIONS:
A. CMC (M&RA) WILL MONITOR PROGRESS OF PERSONNEL ACCOUNTING AND
PROVIDE ASSISTANCE WHERE REQUIRED.
B. CMC (PP&O), SPECIFICALLY THE HEADQUARTERS U.S. MARINE CORPS
CRISIS RESPONSE CENTER (CRC), WILL CONSOLIDATE THE PERSONNEL
ACCOUNTING REPORTS FROM MAJOR COMMANDS AND FORWARD TO THE JOINT
STAFF J-1.
C. MARINE CORPS COMMANDERS WILL:
(1) WHEN REQUIRED, DIRECT SUBORDINATE COMMANDERS TO PROVIDE
DAILY PERSONNEL ACCOUNTING REPORTS AS SOON AS PRACTICAL.
PROVIDE DAILY UPDATES UNTIL RELIEVED OF THIS REQUIREMENT.
(2) CONSOLIDATE DAILY PERSONNEL ACCOUNTING REPORTS FROM
SUBORDINATE COMMANDS AND SUBMIT IT TO THE HEADQUARTERS U.S.,
MARINE CORPS CRISIS RESPONSE CENTER (CRC), IN THE REQUIRED FORMAT,
BY THE REQUESTED DEADLINE. REPORTS ARE DUE TO THE CRC MANPOWER
OFFICER, MHMANOFF@HQMC.USMC.MIL, VIA EMAIL, BY 1400 EST (1800Z)
DAILY. REPORTS ARE DUE DAILY (MONDAY THROUGH SUNDAY), BEGINNING
THE DAY AFTER THE OCCURANCE, UNTIL RELIEVED OF THE REPORTING
REQUIREMENT.
(3) CONTACT SAFE HAVEN(S) TO ASCERTAIN IF ASSISTANCE IS
NEEDED TO SUPPORT EVACUEES. ADVISE CMC (M&RA) IF ASSISTANCE IS
REQUIRED.
D. COMMANDING OFFICERS, OFFICERS-IN-CHARGE AND DIRECTORS OF
CIVILIAN ACTIVITIES WILL ACTIVELY BEGIN ACTIONS TO ACCOUNT FOR
THEIR PEOPLE AS RAPIDLY AS POSSIBLE USING ALL MEANS AVAILABLE.
AN INITIAL REPORT SHALL BE MADE AS SOON AS PRACTICAL, THEN
UPDATED DAILY UNTIL RELIEVED OF THE REPORTING REQUIREMENT.
7. REPORTING REQUIREMENTS:
A. CONSOLIDATED DAILY REPORTS FROM MAJOR COMMANDS WILL BE
SUBMITTED TO THE HEADQUARTERS U.S. MARINE CORPS CRISIS RESPONSE
CENTER VIA EMAIL.
B. SUBMIT REPORT IN THE REQUIRED EXCEL SPREADSHEET FORMAT WITH
REQUIRED INFORMATION.
C. SUBMIT REPORTS TO THE CRC MANPOWER OFFICER,
MHMANOFF@HQMC.USMC.MIL, VIA EMAIL, BY 1400 EST (1800Z) DAILY.
D. REPORTS ARE DUE DAILY (MONDAY THROUGH SUNDAY), BEGINNING THE
DAY AFTER THE OCCURANCE, UNTIL RELIEVED OF THE REPORTING
REQUIREMENT.
E. WHEN SUBMITTING REPORTS TO THE CRC, COURTESY COPY:
HQMC, CRC DIRECTOR; HQMC, CRC OPERATIONS OFFICER.
F. THE CRC WILL CONSOLIDATE THE REPORTS AND FORWARD TO THE J-1.
G. THE SPREADSHEET MAY BE OBTAINED BY CONTACTING THE CRC OR CMC
(MPO).
H. NOTE THAT THE REPORT INCLUDES A TAB 2 FOR REPORTING, AS AN
EXCEPTION, FOR UNITS AFFECTED BY UNACCOUNTED FOR/DECEASED
PERSONNEL.
I. THE REPORT IS BY GEOGRAPHIC LOCATION (STATE).
J. REPORT INCLUDES SIX CATEGORIES OF PERSONNEL TO BE ACCOUNTED
FOR SEPARATELY: ACTIVE DUTY (ACTIVE COMPONENT), RESERVE ON ACTIVE
DUTY, DOD CIVILIAN EMPLOYEES, NAF CIVILIANS, DRILLING RESERVE, AND
DEPENDENT OF ACTIVE DUTY.
K. THE FOLLOWING DEFINITIONS APPLY:
(1) ACTIVE DUTY: CURRENTLY ON ACTIVE DUTY (REGULAR FORCE).
(2) RESERVE ON ACTIVE DUTY: ON ACTIVE DUTY, I.E., TITLE 10,
ORDERS. INCLUDES ACTIVE RESERVE.
(3) DRILLING RESERVE: SMCR MEMBERS STILL ATTENDING MONTHLY
MEETINGS (I.E., SATISFACTORY PARTICIPANT) WITH A HOME ZIP CODE IN THE
AFFECTED AREA.
NOTE: INDIVIDUAL AUGMENTS OR SMCR UNITS ACTIVATED UNDER ONE/OIF/OEF
ORDERS WILL BE COUNTED UNDER TITLE 10 CATEGORY ABOVE.
L. THE REPORT IS THE TOTAL NUMBERS FOR EACH OF THESE CATEGORIES,
FOR THE FOLLOWING SUB-CATEGORIES: TOTAL ASSIGNED, ACCOUNTED FOR,
UNACCOUNTED FOR, DECEASED AND EVACUATED.
8. POINTS OF CONTACT:
A. PP&O: MR. JAMES MITCHELL, CMC (POC), DSN 222-9533, COMM
(703) 614-3294, MITCHELLJG@HQMC.USMC.MIL.
B. M&RA: MR. KERRY CERNY, CMC (MPO), DSN 278-9388/9387, COMM
(703) 784-9388/9387, KERRY.CERNY@USMC.MIL.