Clarification of Control of Serialized Small Arms and Individual Equipment in Support of GWOT Operations

# Extracted Remarks/Body Content

1. SITUATION. THIS IS A JOINT HQMC I&L, COMMARCORSYSCOM,
COMMARCORLOGCOM, AND NAVSURFWARCENDIV (NSWC), CRANE NAVAL MESSAGE.
SINCE THE BEGINNING OF OPERATIONS IRAQI FREEDOM
(OIF) AND ENDURING FREEDOM (OEF), THOUSANDS OF SMALL ARMS HAVE BEEN
DEPLOYED AND REDEPLOYED TO AND FROM CENTCOM AREA OF OPERATIONS (AOR).
CONTINUOUS ROTATION OF SMALL ARMS SOURCED FROM ALL MARFORS, COUPLED WITH
COMBAT LOSSES, INDIVIDUAL AUGMENTS (IA) SOURCING, AND
DEPLOYMENT/REDEPLOYMENT OF IRAQI TRANSITION TEAMS (ITT), AND AFGHANISTAN
NATIONAL ARMY EMBEDDED TRAINING TEAMS (ANA ETT) HAVE CREATED SIGNIFICANT
ACCOUNTABILITY CHALLENGES FOR COMMANDERS TO MAINTAIN ACCURATE SUPPLY
RECORDS AND CRANE SERIALIZED REPORTS. HQMC DATA ASSURANCE TEAMS (DATS)
HAVE CONDUCTED A LIMITED NUMBER OF DETAILED REVIEWS AND ARE FINDING
WEAPONS SECURE IN ARMORIES, BUT NOT RESIDENT ON ACCOUNTABLE RECORDS WE
ARE REQUIRED TO MAINTAIN. EFFORTS CORPS-WIDE TO GAIN BOTH VISIBILITY AND
ACCOUNTABILITY HAVE BEEN COMMENDABLE BUT DISPARATE NECESSITATING AN
ENTERPRISE SOLUTION.
ADDITIONALLY, AN UNKNOWN NUMBER OF INITIAL MISSING, LOST, STOLEN, OR
RECOVERED REPORTS (MLSR) FOR MISSING, LOST, OR RECOVERED SMALL ARMS ARE
DELINQUENT BECAUSE UNITS OR HIGHER HEADQUARTERS CONTINUE TO EXECUTE
CAUSATIVE RESEARCH IN LIEU OF PROCESSING MLSR MESSAGES WITHIN 48 HOURS
PER REF C. IN ORDER TO CORRECT ACCOUNTING DEFICIENCIES, COMMANDERS MUST
IMMEDIATELY ENGAGE; IMPLEMENTING THE POLICY OUTLINED IN THIS MARADMIN.
ALL MARINES MUST UNDERSTAND THAT PUTTING A WEAPON IN AN ARMORY DOES NOT
CONSTITUTE ACCOUNTABILITY.
2. MISSION. TO EMPHASIZE CURRENT MARINE CORPS POLICY FOR ACCOUNTING AND
REPORTING OF MARINE CORPS SERIALIZED SMALL ARMS AND SPECIFY WHAT ACTIONS
MUST BE ACCOMPLISHED BY COMMANDERS TO PROVIDE BETTER ACCOUNTABILITY AND
VISIBILITY IN THE MYRIAD OF SITUATIONS CAUSED BY SUPPORT TO THE GWOT.
3.  EXECUTION.
3.A. REPORTING OF SMALL ARMS. USING REF A AS GUIDANCE, COMMANDERS
DEPLOYED FORWARD OF THEIR HOMESTATIONS WILL ONLY BE REQUIRED TO REPORT
MOVEMENT OF SMALL ARMS IN SELECTIVE SITUATIONS AS OUTLINED BELOW.
3.B. PROPERTY CONTROL AND ACCOUNTABILITY FOR SERIALIZED SMALL ARMS WILL
BE EXECUTED FORWARD USING THE PROPERTY CONTROL AND ACCOUNTABILITY
PROCEDURES IN REF B, AND AS MODIFIED BY THIS MARADMIN. 3.C. COMMANDERS
ARE DIRECTED TO REVIEW SPECIFIC INSTRUCTIONS PROVIDED HEREIN AND TAKE
IMMEDIATE ACTION TO CORRECT PROPERTY ACCOUNTING DISCREPANCIES TO ENSURE
THE MARINE CORPS HAS ADJUDICATED ANY DISCREPANCIES IN SERIALIZED SMALL
ARMS ACCOUNTING.
USING THE GUIDANCE CONTAINED IN THIS MARADMIN, ALL DELINQUENT INITIAL
MLSRS WILL BE PROCESSED VIA MESSAGE NO LATER THAN 15 DEC 06.
3.C.1.  ALL LOCAL POLICIES/PROCEDURES THAT CONTRADICT GUIDANCE PUBLISHED
BELOW WILL BE RESCINDED BY ISSUING HEADQUARTERS IMMEDIATELY UPON RECEIPT
OF THIS MARADMIN.
3.C.2. CLARIFICATION OF POLICY IS PROVIDED BELOW. UNITS OR INDIVIDUAL
AUGMENTS (IA) THAT DEPLOYED TO CENTCOM AOR PRIOR TO 1 DEC
06 ARE EXEMPT FROM IMPLEMENTING DEPLOYED ACCOUNTING PROCEDURES PROVIDED
HEREIN, HOWEVER UNITS MUST COMPLY WITH SPECIAL INSTRUCTIONS IN PARAGRAPH
3.C.3.A.4. OF THIS MARADMIN. ALL OTHER UNITS WILL IMPLEMENT THIS POLICY
IMMEDIATELY AND COMMANDERS WILL ENSURE COMPLIANCE.
3.C.3.  TASKS
3.C.3.A. UNITS LEAVING HOMESTATION AND DEPLOYING TO A MEF FORWARD.
3.C.3.A.1. THE FOLLOWING PROCEDURES WILL BE UTILIZED WHEN A UNIT DEPLOYS
FORWARD LEAVING A CONTINGENT REMAINING BEHIND TO MANAGE REMAIN BEHIND
EQUIPMENT (RBE). AT D-45 MSC WILL ESTABLISH THE RBE ACCOUNT AND ITS
ACCOUNTABLE OFFICER.  THIS CONTINGENT WILL MANAGE GARRISON SUPPLY
ACCOUNT UNDER ASSIGNED ACTIVITY ADDRESS CODE (AAC).
3.C.3.A.2. PREDEPLOYMENT ACTIONS.(D-45)
3.C.3.A.2.A.  PROPERTY CONTROL OF SMALL ARMS. (D-45 TO D-5)
ACCOUNTABILITY FOR INDIVIDUAL WEAPONS AND NON-INFANTRY CLOTHING AND
COMBAT EQUIPMENT (ICCE) WILL BE TRANSFERRED FROM HOME STATION AAC TO
DEPLOYED AAC VIA SASSY DIC D7P TRANSACTIONS (SUPADD TO REFLECT
APPROPRIATE M94XXX ACCOUNT) AND, ONCE IN THEATER, RECEIPTED ON DEPLOYED
AAC USING SASSY DIC D6A TRANSACTIONS. ACCOUNTABLE OFFICER (AS DEFINED IN
REF B) WILL SIGN ALL SHIPMENT/RECEIPT DOCUMENTS FOR THE TRANSFER OF
WEAPONS/SMALL ARMS. DEPLOYED WEAPONS WILL BE REMOVED FROM HOME STATION
CONSOLIDATED MEMORANDUM RECEIPT (CMR) FILES AND ACCOUNTED FOR ON
DEPLOYED AAC CMR. UNITS WILL REQUEST ASSISTANCE FROM SASSY MANAGEMENT
UNIT FOR INSTRUCTIONS ON CREATION OF YRU DATASETS TO REMOVE INDIVIDUAL
SERIALIZED RECORDS EN MASSE. HQMC ALLOWANCES AT HOME STATION ACCOUNT
WILL NOT BE REDUCED (COMMAND ADJUSTMENTS). UPON REDEPLOYMENT,
ACCOUNTABILITY OF WEAPONS AND EQUIPMENT IN SASSY WILL BE TRANSFERRED
BACK TO HOME STATION AAC (REVERSE OF STEPS LISTED ABOVE). NOTE: CREW
SERVED WEAPONS WILL NOT BE DEPLOYED INTO THEATER.
3.C.3.A.2.B. CRANE REPORTING PROCEDURES. COMMANDS DEPLOYING INDIVIDUAL
SERIALIZED SMALL ARMS INTO CENTCOM AOR "WILL NOT"
TRANSFER THOSE APPLICABLE SERIAL NUMBERS FROM THEIR EXISTING HOME
STATION CRANE REPORT TO A FORWARD DEPLOYED CRANE REPORT. COMMANDERS WILL
EXECUTE A MEMORANDUM FOR THE RECORD DOCUMENTING THOSE SMALL ARMS SERIAL
NUMBERS THAT WILL DEPLOY FORWARD, WHICH WILL BE MAINTAINED IN THE HOME
STATION VOUCHER FILE (AAC).
3.C.3.A.3.  DEPLOYED ACCOUNTING.
3.C.3.A.3.A.  PROPERTY CONTROL OF SMALL ARMS. INDIVIDUAL WEAPONS
(ASSIGNED AND STOCK WEAPONS) AND NON-INDIVIDUAL CLOTHING AND COMBAT
EQUIPMENT (ICCE), I.E. RIFLE COMBAT OPTICS, NIGHT VISION GOGGLES, ETC
ACCOMPANYING UNIT FORWARD WILL BE ACCOUNTED FOR IN SASSY UNDER DEPLOYED
AAC ASSIGNED BY MEF FORWARD AS DESCRIBED ABOVE.
3.C.3.A.3.B. CRANE REPORTING FOR FORWARD DEPLOYED UNITS. COMMANDERS WILL
BE REQUIRED TO DOCUMENT AND REPORT DIRECTLY TO NSWC, CRANE SMALL ARMS
THAT ARE DESTROYED, DEMIL IN THEATER OR TRANSFERRED TO A CONUS DEPOT.
FORWARD UNIT SUPPLY OFFICER WILL PREPARE A CRANE ADJUSTMENT PACKAGE
WHICH MUST BE REPORTED BY EMAIL (US POSTAL MAIL AS A BACKUP) TO NSWC,
CRANE. CRANE ADJUSTMENT PACKAGE WILL INCLUDE ALL SIGNED SUPPORTING
DOCUMENTATION, AS WELL AS AN ADJUSTMENT COVER LETTER SIGNED BY
ACCOUNTABLE OFFICER DOCUMENTING APPROPRIATE CRANE ACCOUNT NUMBER TO BE
ADJUSTED. COPIES OF ALL CRANE ADJUSTMENT PACKAGES WILL BE MAINTAINED BY
UNIT SUPPLY OFFICER AND RETURNED TO HOMESTATION FOR FINAL RECONCILIATION
UPON UNITS RETURN. CRANE ADJUSTMENT PACKAGES WILL THEN BE PLACED IN
HOMESTATIONS VOUCHER FILE. FORWARD SUPPLY OFFICERS WILL ENSURE THAT
LEGIBLE COPIES OF ALL SUPPORTING DOCUMENTATION ARE PROVIDED. ELECTRONIC
COPIES OF CHANGES REPORTED TO NSWC, CRANE WILL BE EMAILED TO HOME
STATION RBE ACCOUNTABLE OFFICER, MSC (REAR) G-4 (SUPO), MSC (FWD) G-4
(SUPO), MEF (FWD)
G-4 (SUPO), MARFORRES G-4 (SUPO) AND MARFORLOGCOM (SCMC).
3.C.3.A.3.C. HOME STATION RBE ACCOUNTING. ALL EQUIPMENT AND WEAPONS NOT
DEPLOYED FORWARD WILL CONTINUE TO BE ACCOUNTED FOR UNDER HOME STATION
AAC. PRIOR TO DEPLOYMENT, COMMANDING OFFICER WILL APPOINT A COMMISSIONED
OFFICER TO SERVE AS CUSTODIAN FOR RBE ACCOUNT GRANTING THAT APPOINTEE
CERTAIN AUTHORITIES NORMALLY VESTED ONLY IN ACCOUNTABLE OFFICER. THIS
APPOINTEE WILL NOT BE INVOLVED WITH DAY TO DAY OPERATIONS OF SUPPLY
SECTION (CONFLICT OF INTEREST). GRANTED AUTHORITY WILL INCLUDE:
- AUTHORITY TO CERTIFY VOUCHERS
- AUTHORITY TO CERTIFY/SIGN MONEY VALUE GAIN & LOSS NOTICES
- AUTHORITY TO AUTHORIZE ADJUSTMENTS TO ACCOUNTING RECORDS
- AUTHORITY TO ADJUDICATE REQUESTS FOR INVESTIGATION FROM RESPONSIBLE
OFFICERS/INDIVIDUALS 3.C.3.A.4. SPECIAL INSTRUCTIONS. DEPLOYING UNITS
WILL COMPLETE AND DOCUMENT A SMALL ARMS RECONCILIATION 45 DAYS PRIOR TO
DEPLOYMENT UTILIZING CURRENT SASSY ACCOUNTING DATA AND LATEST ASSET
INFORMATION FROM NSWC, CRANE WEBSITE. UPON RETURN FROM DEPLOYMENT, A
FOLLOW-ON RECONCILIATION WILL BE CONDUCTED WITHIN 60 DAYS OF RETURN TO
ENSURE ACCURACY OF SMALL ARMS ACCOUNTABILITY. THESE RECONCILIATIONS WILL
ENABLE UNIT TO QUICKLY IDENTIFY AND CORRECT ANY DISPARITIES THAT
OCCURRED DURING DEPLOYMENT AND PROVIDE AUDIT VERIFICATION.
3.C.4. INDIVIDUAL AUGMENTS (IA).
3.C.4.A. ACCOMPANYING A MEF UNIT DEPLOYMENT: POLICY. WHEN IA JOINS
DEPLOYING UNIT PRIOR TO DEPLOYMENT TO THEATER, INDIVIDUAL WEAPONS WILL
BE PROVIDED BY GAINING COMMAND. IA SHALL NOT BRING WEAPONS FROM THEIR
PARENT COMMAND. GAINING MEF/UNIT WILL SOURCE EQUIPMENT (E.G.,
WEAPONS) REQUIREMENTS INTERNALLY AND IDENTIFY SHORTFALLS TO THEIR
RESPECTIVE MARFOR HEADQUARTERS. MARFOR WILL IDENTIFY SHORTFALLS TO
MARCORLOGCOM AND MARCORSYSCOM FOR ACTION/GLOBAL SOURCING.  IN THE EVENT
GAINING UNIT/MEF CANNOT SOURCE ALL REQUIRED INDIVIDUAL WEAPONS
(EX: A LARGE ATTACHMENT), A TRANSFER/REDISTRIBUTION OF REQUIRED WEAPONS
WILL BE COORDINATED BETWEEN GAINING AND PROVIDING UNITS.
WEAPONS WILL BE TRANSFERRED TO GAINING MEF/UNIT USING SASSY DIC D7P
TRANSACTIONS. SHIPMENT WILL BE REPORTED TO NSWC, CRANE IN ACCORDANCE
WITH PARAGRAPH 8B(4)(B) OF REF A. DEPLOYING UNIT WILL RECEIPT FOR
WEAPONS UNDER HOME STATION AAC VIA SASSY DIC D6A. RECEIPT WILL BE
REPORTED TO NSWC, CRANE IN ACCORDANCE WITH PARAGRAPH 8B(4)(C) OF REF A.
UPON DEPLOYMENT INTO THEATER IA WEAPONS WILL BE TRANSFERRED IN SASSY TO
DEPLOYED AAC USING PROCEDURES LISTED IN PARAGRAPH 3.C.3.A.
OF THIS MARADMIN. UPON RETURN TO CONUS, A LIKE NUMBER OF WEAPONS
PROVIDED TO GAINING MEF/UNIT TO SUPPORT THEIR IA DETACHMENTS WILL BE
RETURNED TO PARENT COMMAND USING SAME PROCEDURES LISTED ABOVE.
COMMAND ADJUSTMENTS OF HQMC ALLOWANCES WILL NOT BE UTILIZED (THIS POLICY
EXEMPTS UNITS FROM REQUISITIONING DEFICIENCIES AS SMALL ARMS WILL BE
RETURNED TO UNIT POST DEPLOYMENT).
3.C.4.B. JOINING A FORWARD-DEPLOYED UNIT: POLICY. IF RISK/SECURITY
THREATS DICTATE THAT IA BE ARMED PRIOR TO ARRIVAL IN THEATER, IA WILL
TRAVEL WITH A WEAPON. IA WILL OBTAIN WEAPON BY ONE OF TWO MEANS:
3.C.4.B.1. IA REPORTS TO GAINING COMMANDS RBE CUSTODIAN AT HOME STATION
PRIOR TO MOVING FORWARD. RBE CUSTODIAN WILL COORDINATE TRANSFER OF
WEAPON IN SASSY (UTILIZING SASSY DIC D7P TRANSACTION) TO UNIT DEPLOYED
AAC. REPORTING TO NSWC, CRANE IS NOT REQUIRED.
3.C.4.B.2. IN THE EVENT RBE CUSTODIAN CANNOT SOURCE WEAPON(S), IA PARENT
COMMAND WILL SOURCE WEAPON(S). PARENT COMMAND WILL TRANSFER WEAPON TO
GAINING COMMAND RBE ACCOUNT (UTILIZING SASSY DIC D7P TRANSACTION).
GAINING COMMAND RBE CUSTODIAN WILL RECEIPT FOR WEAPON(S)(UTILIZING SASSY
DIC D6A TRANSACTION), THEN TRANSFER WEAPON TO GAINING COMMANDS DEPLOYED
AAC (UTILIZING SASSY DIC D7P TRANSACTION). GAINING COMMAND RBE CUSTODIAN
WILL REPORT RECEIPT OF IA WEAPON TO NSWC, CRANE. COPY OF TRANSFER
REQUEST WILL BE PROVIDED TO IA PARENT COMMAND. COMMAND ADJUSTMENTS OF
HQMC ALLOWANCES WILL NOT BE UTILIZED.
3.C.4.C. IA TO MARCENT. INDIVIDUAL WEAPONS WILL BE PROVIDED BY MARCENT
COORDINATION ELEMENT (MCE) IN KUWAIT. INDIVIDUAL WEAPONS WILL BE ISSUED
TO IA IN KUWAIT VIA A MEMORANDUM RECEIPT FOR INDIVIDUAL WEAPONS AND
ACCESSORIES (NAVMC 10576), AND WEAPONS CUSTODY CARD (NAVMC 10520). WHEN
DEPARTING THEATER OF OPERATIONS, IA WILL RETURN THEIR WEAPONS TO MCE IN
KUWAIT. SASSY/NSWC, CRANE REPORTING FOR WEAPONS MAINTAINED BY MCE KUWAIT
IS A HEADQUARTERS MARCENT RESPONSIBILITY.
3.C.5. IRAQI TRANSITION TEAMS (ITT) AND AFGHANISTAN NATIONAL ARMY
EMBEDDED TRAINING TEAMS (ANA ETT).
3.C.5.A. EQUIPMENT SOURCING.
3.C.5.A.1. EQUIPMENT DENSITY LISTS (EDL) IN SUPPORT OF ITTS/ANA ETTS
WILL BE APPROVED BY HQMC (PP&O) AND PUBLISHED BY MARCENT. WITHIN EACH
MEF, A SINGLE UNIT WILL BE SELECTED AS EXECUTING UNIT THAT WILL RECEIVE
ALL ITT/ANA ETT PERSONNEL AND EQUIPMENT. MEF WILL SOURCE EQUIPMENT
REQUIREMENTS INTERNALLY IDENTIFYING ANY EQUIPMENT SHORTFALLS TO THEIR
RESPECTIVE MARFOR HEADQUARTERS.  MARFOR WILL IDENTIFY EQUIPMENT
SHORTFALLS TO MARCORLOGCOM AND MARCORSYSCOM FOR ACTION/GLOBAL SOURCING.
3.C.5.A.2. PERSONNEL ASSIGNED TO AN ITT/ANA ETT WILL REPORT TO MEF
EXECUTING UNIT WITH ALL INDIVIDUAL CLOTHING AND COMBAT EQUIPMENT (ICCE).
INDIVIDUAL WEAPONS, I.E. 9MM, M4, AND REQUIRED EQUIPMENT, I.E. RIFLE
COMBAT OPTICS, NIGHT VISION GOGGLES, ETC, WILL BE PROVIDED BY MEF
EXECUTING UNIT AND WILL NOT BE BROUGHT BY INDIVIDUAL MARINE.
3.C.5.B. EQUIPMENT ISSUE. EXECUTING UNIT WILL APPOINT A RESPONSIBLE
OFFICER (RO) AND AN ASSISTANT RESPONSIBLE OFFICER FOR EACH ITT/ANA ETT
AND WILL SUB-CUSTODY ALL EQUIPMENT VIA CONSOLIDATED MEMORANDUM RECEIPT
(CMR). INDIVIDUAL EQUIPMENT AND WEAPONS ISSUES WILL ALSO BE RECORDED FOR
EACH INDIVIDUAL. EXECUTING UNIT WILL INCORPORATE RO SPECIAL INSTRUCTIONS
CITED IN THIS MARADMIN IN APPT LETTER.
EQUIPMENT ADDED TO AN ITT/ANA ETT CMR WILL BE REMOVED FROM ALL OTHER
EXECUTING UNIT CMR ACCOUNTS. CMR WILL BE EXECUTED (SIGNED FOR BY RO)
PRIOR TO ITT/ANA ETT DEPARTURE, I.E. D -10.
3.C.5.C. SPECIAL INSTRUCTIONS FOR RESPONSIBLE OFFICERS. FOLLOWING
INSTRUCTIONS WILL BE INCORPORATED INTO ITT/ANA ETT RO APPT LTR:
3.C.5.C.1. RO WILL ENSURE THAT ALL TEAM MEMBERS ARE BRIEFED ON RO
RESPONSIBILITIES TO ENSURE CONTINUOUS ACCOUNTABILITY AND REPORTING IN
EVENT ASSIGNED RO IS SEPARATED FROM TEAM/EQUIPMENT.
3.C.5.C.2.  APPT LTR FOR ASSISTANT RO WILL INDICATE THAT INDIVIDUAL IS
TO BE PREPARED TO ACT AS RO IN EVENT RO IS SEPARATED FROM
TEAM/EQUIPMENT.
3.C.5.C.3. SITUATION REPORTS.
3.C.5.C.3.A. IRAQI TRANSITION TEAMS (ITT):  RO WILL PROVIDE SITUATION
REPORTS (SITREPS) TO MEF FORWARD AND EXECUTING UNIT (VIA SIPR EMAIL)
ANYTIME THERE IS A CHANGE IN EQUIPMENT/PERSONNEL STATUS, I.E. LOSS,
EXCHANGE, WIR, PERSONNEL CROSS-DECK/EXTENSION, ETC.
SITREPS WILL PROVIDE SUFFICIENT INFORMATION TO JUSTIFY STATUS CHANGE.
3.C.5.C.3.B. AFGHANISTAN NATIONAL ARMY EMBEDDED TRAINING TEAMS (ANA
ETT): RO WILL PROVIDE SITUATION REPORTS (SITREPS) TO MCE-AFGHANISTAN
(MCE-A) AND EXECUTING UNIT (VIA SIPR EMAIL) ANYTIME THERE IS A CHANGE IN
EQUIPMENT/PERSONNEL STATUS, I.E. LOSS, EXCHANGE, WIR, PERSONNEL
CROSS-DECK/EXTENSION ETC. SITREPS WILL PROVIDE SUFFICIENT INFORMATION TO
JUSTIFY STATUS CHANGE.
3.C.5.D. EQUIPMENT RETURN. UPON RETURN, ITT/ANA ETT RO WILL REPORT TO
EXECUTING UNIT SUPPLY TO RECONCILE AND CLOSE CMR ACCOUNT. RO WILL
MAINTAIN ALL SUPPORTING DOCUMENTATION FOR EQUIPMENT STATUS CHANGES TO
PROVIDE TO EXECUTING UNIT.
3.C.5.E. ACCOUNTING ADJUSTMENTS/REPORTING.
3.C.5.E.1. SASSY ACCOUNTING. EXECUTING UNIT WILL EXECUTE ACCOUNTING
ADJUSTMENTS AND EXTERNAL REPORTING BASED ON EQUIPMENT STATUS CHANGES
IDENTIFIED BY RO (VIA SITREP OR AT CMR CLOSING). SASSY ADJUSTMENT
TRANSACTIONS WILL BE INDUCTED, AS APPROPRIATE, WITHOUT UNNECESSARY DELAY
TO ENSURE ACCURATE ACCOUNTABILITY IS MAINTAINED.
3.C.5.E.2. NSWC, CRANE REPORTING.  EXECUTING UNIT WILL REPORT CHANGES IN
STATUS OF REPORTABLE SMALL ARMS TO NSWC, CRANE, AS REQUIRED BY REFERENCE
A. REPORTS TO NSWC, CRANE WILL INCLUDE SUFFICIENT SUPPORTING DOCUMENTS
TO SUBSTANTIATE A CHANGE IN ACCOUNTING. SHOULD AN ITT/ANA ETT SITREP
REPORT A CHANGE IN EQUIPMENT STATUS BUT, SUPPORTING DOCUMENTS ARE NOT
INCLUDED OR AVAILABLE, EXECUTING UNIT WILL DELAY NSWC, CRANE REPORTING
UNTIL SUPPORTING DOCUMENTS CAN BE OBTAINED.
3.C.5.F. COORDINATING INSTRUCTIONS SPECIFIC TO ITT/ANA ETT.
3.C.5.F.1. SITREPS.
3.C.5.F.1.A. IRAQI TRANSITION TEAMS (ITT).  MEF FORWARD WILL ENSURE THAT
ALL ITT SITREPS ARE POSTED TO MEF FORWARD SIPR WEBSITE TO ENSURE
ADEQUATE VISIBILITY OF EQUIPMENT/PERSONNEL STATUS CHANGES WITHIN ITT
WHILE DEPLOYED. SITREPS WILL SPECIFY ITT NUMBER AND INDIVIDUAL
SUBMITTING SITREP.
3.C.5.F.1.B. AFGHANISTAN NATIONAL ARMY EMBEDDED TRAINING TEAMS (ANA
ETT). MCE-A WILL ENSURE THAT ALL ANA ETT SITREPS ARE POSTED TO MCE-A
SIPR WEBSITE TO ENSURE ADEQUATE VISIBILITY OF EQUIPMENT/PERSONNEL STATUS
CHANGES WITHIN ANA ETT WHILE DEPLOYED. SITREPS WILL SPECIFY ANA ETT
NUMBER AND INDIVIDUAL SUBMITTING SITREP.
3.C.5.F.2. QUARTERLY CMR RECONCILIATION REQUIREMENT FOR ITT/ANA ETT WILL
BE EXECUTED VIA ELECTRONIC MEANS. ADDITIONALLY ITT/ANA ETT CMR WILL BE
RECONCILED UPON COMPLETION OF ITT/ANA ETT MISSION TO ENSURE COMPLETE
ACCOUNTABILITY OF ALL EQUIPMENT.
3.D. COORDINATING INSTRUCTIONS FOR ALCON.
3.D.1.  PRIOR TO RIP/TOA MEF FORWARD WILL TAKE ACTION TO ENSURE CRANE
RECORDS FOR ALL M94XXX AAC ARE CLEARED OF ALL SMALL ARMS (EXCLUDING CREW
SERVED WEAPONS WHICH DO NOT ROTATE WITH INDIVIDUAL MARINES).
3.D.2. COMBAT LOSSES. COMBAT LOSSES OF SMALL ARMS WILL BE HANDLED IAW
REF F. WIR REPORTS WILL BE SUBMITTED BY UNIT THAT ACCOUNTED FOR WEAPON
IN SASSY.
3.D.3. REPORTING RECOVERY OF SMALL ARMS/WEAPONS. WHEN AN INDIVIDUAL
BECOMES SEPARATED FROM HIS/HER WEAPON AND WEAPON IS RECOVERED, FOLLOWING
GUIDANCE APPLIES:
3.D.3.A. WEAPON BELONGS TO MEMBER OF RECOVERING UNIT: TURN WEAPON INTO
UNIT ARMORY. NO SASSY/NSWC, CRANE REPORTING REQUIRED.
3.D.3.B. WEAPON DOES NOT BELONG TO MEMBER OF RECOVERING UNIT: TURN
WEAPON INTO UNIT ARMORY. EXECUTE MLSR REPORT IAW PARAGRAPH 3.D.9. OF
THIS MARADMIN. ADD WEAPON TO SASSY ACCOUNT (SASSY DIC D8Z) AND
APPROPRIATE ARMORY CMR ACCOUNT. NSWC, CRANE WILL REVIEW MLSR SUBMISSION
TO DETERMINE LAST REPORTED OWNING UNIT FOR WEAPON AND INITIATE
NOTIFICATION TO THAT UNIT TO FACILITATE CORRECTIONS TO PROPERTY RECORDS.
RECOVERING UNIT WILL MAINTAIN OWNERSHIP UNTIL RECEIPT OF DISPOSITION
INSTRUCTIONS FROM HIGHER HEADQUARTERS.
3.D.4. LETTERS OF TRANSMITTAL WILL NOT BE USED AS SUPPORTING DOCUMENTS
TO AUTHORIZE A CHANGE TO MARINE CORPS REGISTRY AT NSWC, CRANE OR SASSY
FILES.
3.D.5. CORRESPONDENCE WITH NSWC, CRANE. ALL CORRESPONDENCE WITH NSWC,
CRANE WILL CITE UNIT NAME AND AAC (SPECIFY DEPLOYED OR HOME STATION).
SERIAL NUMBERS WILL BE TYPED, LEGIBLE, AND WITHOUT ERROR PER PARAGRAPH
4B OF REF A. IT IS REQUIRED THAT ALL DOCUMENTS ILLUSTRATE CLEAR/LEGIBLE
SERIALIZED LISTS TO REDUCE POSSIBILITY OF ERRORS IN UPDATE/PROCESSING AT
NSWC, CRANE.
3.D.6. ANNUAL NSWC, CRANE SMALL ARMS VERIFICATION REPORTS. PER REF A,
UNITS WILL RECONCILE AND SUBMIT ANNUAL NSWC, CRANE SMALL ARMS
VERIFICATION REPORTS WITHIN 45 DAYS FROM DATE OF COVER LETTER FROM NSWC,
CRANE. SIGNED VERIFICATION REPORT, ALONG WITH ALL SUPPORTING DOCUMENTS
AND ATTACHMENTS, WILL BE SENT BY, E-MAIL (SCANNED DOC), U.S. MAIL
(FEDEX/DHL), OR FACSIMILE TO NSWC, CRANE AT (COMM: (812)
854-1221 OR DSN 482-1221). NSWC, CRANE WILL IDENTIFY ANY MARINE CORPS
UNITS IN A DELINQUENT STATUS AND MARCORLOGCOM/MARFORS VIA MONTHLY
E-MAILS. UNITS FORWARD DEPLOYED ARE EXEMPT FROM EXECUTING THE ANNUAL
CRANE VERIFICATION UNTIL 60 DAYS AFTER THEIR RETURN TO CONUS.
3.D.7. TEMPORARY LOANS. TEMP LOAN OF SMALL ARMS/WEAPONS IS DISCOURAGED.
WHEN COMMANDERS DEEM THAT TEMP LOAN IS NECESSARY, THEY MAY BE EXECUTED
FOR PERIODS OF TIME NOT TO EXCEED 30 DAYS.
REQUIREMENTS THAT ARE KNOWN TO EXCEED 30 DAYS WILL BE HANDLED AS
EQUIPMENT REDISTRIBUTIONS AND/OR APPOINTMENT OF RESPONSIBLE OFFICERS AND
ESTABLISHMENT OF A CMR ACCOUNT. UNDER NO CIRCUMSTANCES WILL SMALL
ARMS/WEAPONS BE TEMP LOANED TO SUPPORT A DEPLOYING MAGTF.
3.D.8. MONTHLY SERIALIZED INVENTORIES.  HISTORICALLY, NSWC, CRANE FILES
ARE NOT USED NOR REQUIRED TO CONDUCT MONTHLY INVENTORIES; HOWEVER, USE
OF UNIT ASSET INFORMATION FROM NSWC, CRANE DURING MONTHLY INVENTORIES IS
CRITICAL TO RECONCILING REPORTING ERRORS TO NATIONAL REGISTRY. ACCESS TO
NSWC, CRANE ON-LINE REGISTRY IS RESTRICTED TO USERS WITH PKI CAPABILITY.
REQUEST FOR ACCESS CAN BE INITIATED BY SENDING AN EMAIL TO:
CRAN_REGISTRYWEB@NAVY.MIL OR AT FOLLOWING WEBSITE: HTTPS:
/WWWEX.CRANE.NAVY.MIL/PERMISONLINEEX.
REQUEST ACCESS TO SEARCH/QUERY WEAPONS SERIAL NUMBERS THROUGHOUT MARINE
CORPS REGISTERED INVENTORY. ONCE ACCESS HAS BEEN AUTHORIZED, USERS CAN
ACCESS NSWC, CRANE DATABASE AT:
HTTPS: /WWWEX.CRANE.NAVY.MIL/MSADA/INDEX.HTML
HTTPS: /WWWEX.CRANE.NAVY.MIL/MSADA/INDEX.HTML .
SUPPLY OFFICERS/CHIEFS SHOULD REQUEST ACCESS TO ENABLE THEM TO
SEARCH/QUERY WEAPONS SERIAL  NUMBERS THROUGHOUT MARINE CORPS REGISTERED
INVENTORY.
3.D.8.A. EFFECTIVE IMMEDIATELY, IN ADDITION TO SASSY MECHANIZED
ALLOWANCE LIST (MAL) AND CMR, UNITS WILL DOWNLOAD THEIR CURRENT ASSET
INFORMATION, AND INCOMING AND OUTGOING SHIPMENTS REPORTS FROM NSWC,
CRANE WEBSITE AND USE THESE ADDITIONAL FILES IN CONDUCT OF MONTHLY
SERIALIZED INVENTORY. DISCREPANCIES NOTED WILL BE RESEARCHED AND
REPORTED TO NSWC, CRANE WITHIN 24 HOURS OF DISCOVERY. INCOMING AND
OUTGOING SHIPMENTS THAT ARE IN-TRANSIT FOR 45 DAYS OR MORE REQUIRE
IMMEDIATE ACTION. UNITS WILL CONTACT SHIPPER OR RECEIVER (AS
APPLICABLE) AND SUBMIT MLSR IAW REF C.
3.D.9. MLSR REPORTING. REF C IS UNDER REVIEW FOR REWRITE; CHANGES TO KEY
POC ADDRESSEES FOR MLSR NOTIFICATION ARE IDENTIFIED IN PARAGRAPH
3.D.9.C. BELOW.
3.D.9.A. PRIOR TO SUBMISSION OF AN MLSR, UNITS SHOULD ACCESS AVAILABLE
TOOLS TO RESEARCH LOSS OR RECOVERY. NSWC, CRANE WEBSITE PROVIDES THE
ABILITY TO QUERY REGISTRY BY WEAPON SERIAL NUMBER TO DETERMINE CURRENT
OR LAST KNOWN HOLDER OF A WEAPON. ADDITIONALLY, USERS CAN CONDUCT
SERIALIZED SEARCHES OF SASSY RECORDS (ENTERPRISE
WIDE) VIA MARINE CORPS EQUIPMENT READINESS INFORMATION TOOL (MERIT).
THESE RESEARCH OPTIONS MAY NEGATE THE NECESSITY FOR AN MLSR SUBMISSION
IF POSSESSION/ACCOUNTABILITY CAN BE DETERMINED AND UNIT REPRESENTATIVES
CONTACT EACH OTHER AND VERIFY INFORMATION IN NSWC, CRANE AND MERIT DATA
REPOSITORIES.
3.D.9.B. MLSR (INITIAL AND/OR INITIAL/FINAL), WILL BE SUBMITTED WITHIN
TIMEFRAMES SPECIFIED IN REF C. INITIAL MLSR SUBMISSION WILL NOT BE
DELAYED TO CONDUCT LOCAL SEARCHES OR EXTENSIVE INVESTIGATION, AND UPON
COMPLETION OF ANY INVESTIGATIONS, FINAL MLSR WILL BE SUBMITTED
IMMEDIATELY.
3.D.9.C. ORGANIZATIONS THAT MUST BE ADDRESSED ON TO LINE ARE AS
FOLLOWS:
CMC WASHINGTON DC L LPC
CMC WASHINGTON DC PPO PS
CG MARCORLOGCOM ALBANY GA
NAVSURFWARCENDIV CRANE IN/4086/
3.D.9.D. MLSR (RECOVERED). REF C STATES THAT RECOVERY REPORTS WILL ONLY
BE SUBMITTED IF A PREVIOUS MISSING/LOST/STOLEN REPORT WAS SUBMITTED.
EFFECTIVE IMMEDIATELY, SHOULD A UNIT IN A COMBAT ZONE RECOVER A
REPORTABLE ASSET AND OWNERSHIP OF ASSET CANNOT BE DETERMINED, AN MLSR
RECOVERED REPORT WILL BE SUBMITTED WITHIN 15 DAYS.
3.D.10. MC WIDE INVENTORY AND RECONCILIATION OF SMALL ARMS.  IOT
IMMEDIATELY IDENTIFY AND ADJUDICATE GAPS IN SMALL ARMS ACCOUNTABILITY,
ALL MARINE CORPS UNITS WILL CONDUCT A PHYSICAL INVENTORY AND NSWC, CRANE
RECONCILIATION OF SMALL ARMS.
3.D.10.A. ACTION. ALL NON-DEPLOYED MARINE CORPS UNITS/ACTIVITIES IN
POSSESSION OF NSWC, CRANE REPORTABLE SERIALIZED SMALL ARMS WILL
GAIN/ESTABLISH WEB ACCESS TO MARINE CORPS REGISTRY PER PARAGRAPH
3.D.8.A. ABOVE.
3.D.10.A.1. NO LATER THAN 15 DEC 06, COORDINATE WITH HIGHER HEADQUARTERS
AND RELEASE ALL DELINQUENT MLSR MESSAGES VIA MESSAGE.
3.D.10.A.2. NO LATER THAN 8 DEC 06, ALL SUPPLY ACCOUNTS WILL DESIGNATE
AT LEAST ONE INDIVIDUAL TO OBTAIN ACCESS TO THE NSWC, CRANE WEBSITE.
3.D.10.A.3. NO LATER THAN 31 DEC 06, DOWNLOAD FROM NSWC, CRANE WEBSITE A
COPY OF UNIT CURRENT SMALL ARMS ASSETS, AND INCOMING AND OUTGOING
SHIPMENTS.
3.D.10.A.4. NO LATER THAN 15 JAN 07, COMPLETE A 100% INVENTORY OF NSWC,
CRANE REPORTABLE SMALL ARMS WITHIN UNIT AND RECONCILE INVENTORY AGAINST
SASSY MAL/CMR, NSWC, CRANE SMALL ARMS ASSET, AND INCOMING/OUTGOING
SHIPMENTS.
3.D.10.A.5. NO LATER THAN 31 JAN 07, ALL NON-DEPLOYED (HOME STATION)
UNITS/ACTIVITIES IN POSSESSION OF NSWC, CRANE REPORTABLE SERIALIZED
SMALL ARMS WILL REPORT TO NSWC, CRANE, ANY DISCREPANCIES NOTED.
REPORT WILL INCLUDE LEGIBLE DOCUMENTATION TO SUPPORT ADJUSTMENTS.
3.D.11. POLICY OUTLINED IN THIS MARADMIN IS EFFECTIVE UPON RECEIPT FOR
UNITS CURRENTLY DEPLOYED TO THE CENTCOM AOR.
3.D.11.A. COMMANDERS FORWARD DEPLOYED WILL DOCUMENT PROCEDURES USED TO
TRANSFER WEAPONS AND EQUIPMENT TO CURRENT LOCATION AND ACTIONS TAKEN TO
MAINTAIN ACCOUNTABILITY OF SERIALIZED SMALL ARMS IN A MEMORANDUM TO THE
FILE. FOLLOW GUIDANCE OUTLINED IN PARAGRAPH 3.C.3.A.4. ABOVE. IF A
PRE-DEPLOYMENT RECONCILIATION WAS NOT CONDUCTED, UNIT WILL CONDUCT A
RECONCILIATION AS OUTLINED IN PARAGRAPH 3.D.10. ABOVE WITHIN 60 DAYS OF
RETURN TO HOME STATION.
3.D.11.B. BASED ON OPERATIONAL REQUIREMENTS FOR UNITS FORWARD DEPLOYED,
UNITS THAT DEPLOYED TO CENTCOM AOR PRIOR TO 1 DEC 06 ARE EXEMPT FROM
IMPLEMENTING DEPLOYED ACCOUNTING PROCEDURES PROVIDED HEREIN. HOWEVER,
COMMANDERS FORWARD WILL DOCUMENT ANY PORTION OF THIS POLICY NOT
IMPLEMENTED IN A MEMORANDUM TO THE FILE SO THAT UPON TURN-OVER WITH
INCOMING UNITS, COMMANDERS ARE APPRISED OF AND ADJUDICATE ANY GAPS IN
SERIALIZED SMALL ARMS ACCOUNTING. WITHIN 60 DAYS OF RETURN FROM
DEPLOYMENT, COMMANDERS WILL COMPLETE AND DOCUMENT A SMALL ARMS
RECONCILIATION UTILIZING SASSY ACCOUNTING DATA AND LATEST ASSET
INFORMATION FROM NSWC, CRANE WEBSITE.
RECONCILIATION WILL BE CONDUCTED TO ENSURE ACCOUNTABILITY OF ALL SMALL
ARMS. ALL OTHER UNITS WILL IMPLEMENT THIS POLICY IMMEDIATELY AND
COMMANDERS WILL ENSURE COMPLIANCE.
4. ADMINISTRATION AND LOGISTICS.
4.A. POLICY CLARIFICATION AND PROCEDURAL GUIDANCE OUTLINED IN THIS
MARADMIN WILL BE INCORPORATED IN UPCOMING REVISIONS OF REFS.
4.B. RESPONSIBILITIES.
4.B.1. HQMC, I&L (LPC):
4.B.1.A. PUBLISH REVISED SMALL ARMS REPORTING POLICY NLT 30 APR 07.
4.B.1.B. PUBLISH REVISED MLSR POLICY NLT 30 APR 07.
4.B.1.C. PROVIDE GUIDANCE/CLARIFICATION TO CURRENT POLICY AS REQUIRED.
4.B.2. HQMC, I&L (LPV):
4.B.2.A. HQMC LMT DATS WILL DETERMINE IF UNITS ARE COMPLYING WITH THIS
POLICY DURING 100% INVENTORY AND VALIDATION OF SERIALIZED SMALL ARMS AT
EACH REVIEWED UNIT.
4.B.2.B. EXPLORE FEASIBILITY OF EXECUTING CRANE RECONCILIATIONS AND MLSR
REPORTING IN FUTURE BLOCKS OF GCSS-MC.
4.B.3. CG MARCORLOGCOM:
4.B.3.A. SERVE AS PROGRAM SPONSOR FOR SERIALIZED SMALL ARMS REPORTING
AND PRIMARY LIAISON WITH NSWC, CRANE.
4.B.3.B. UPON RECEIPT OF ALL MLSR MESSAGES, COORDINATE WITH NSWC, CRANE
TO ENSURE AN ENTERPRISE WIDE SEARCH IS EXECUTED. RESPOND TO ALL
ADDRESSEES WITH FINDINGS.
4.B.3.C. COORDINATE WITH NSWC, CRANE, HQMC I&L (LPC), HQMC PP&O (PS) TO
PROVIDE AN AUTOMATED CENTRAL REPOSITORY FOR ALL MLSR MESSAGES.
THE CENTRAL REPOSITORY WILL PROVIDE CAPABILITY TO SEARCH MLSR MESSAGES
FOR SPECIFIC SERIAL NUMBERS IN CONDUCT OF CAUSATIVE RESEARCH AND FOR
HISTORICAL RESEARCH.
4.B.3.D. BEGINNING 2D QUARTER FY-07 PROVIDE QUARTERLY REPORT TO HQMC I&L
(LPC) OF ALL MLSR MESSAGES BROKEN DOWN BY BOTH CATEGORY (MISSING, LOST,
STOLEN, RECOVERED) AND BY MAJOR SUBORDINATE COMMAND.
4.B.3.E. COORDINATE WITH I AND II MEF TO ENSURE EACH MEF HAS REQUISITE
NUMBER OF AAC TO SUPPORT ALL ASSIGNED INFANTRY BATTALIONS.
4.B.3.F. PUBLISH A NAVMC IN 8300 SERIES PROVIDING PROCEDURES/ PROCESSES
FOR SERIALIZED SMALL ARMS REPORTING NLT 30 APR 07.
4.B.3.G. EXPLORE FEASIBILITY OF AUTOMATING MLSR REPORTING PROCESS TO
INCLUDE AN AUTOMATED CAPABILITY TO VIEW, QUERY, AND TRACK MLSR
SUBMISSIONS VIA EITHER NSWC, CRANE REGISTRY OR MERIT DATABASE.
PROVIDE RESULTS OF ANALYSIS TO HQMC LPC POC NLT 31 JAN 07.
4.B.4. COMUSMARCENT:
4.B.4.A. ENSURE THAT ANY MARCENT FORWARD BASED ACTIVITY IN POSSESSION OF
SMALL ARMS REPORTS/UPDATES INVENTORIES TO NSWC, CRANE/SASSY, E.G.,
MCE-KUWAIT.
4.B.4.B. FORWARD DEPLOYED MAINTENANCE UNITS AUTHORIZED TO PERFORM
INTERMEDIATE LEVEL MAINTENANCE ON SERIALIZED SMALL ARMS WILL PUBLISH A
MONTHLY MESSAGE DOCUMENTING ALL WEAPON SERIAL NUMBERS THAT HAVE EXECUTED
DISPOSITION INSTRUCTIONS.
4.B.4.C. ORGANIZATIONS THAT MUST BE ADDRESSED ON TO LINE ARE AS
FOLLOWS:
NAVSURFWARCENDIV CRANE IN/4086/
ALL MEF (FORWARD AND REAR)
ALL MARFOR
CG MARCORLOGCOM ALBANY GA
4.B.5. COMMARFORCOM/COMMARFORPAC/COMMARFORRES: ENSURE ALL UNITS COMPLY
WITH SMALL ARMS RECONCILIATION AND VERIFICATION REQUIREMENTS AND
DELINQUENT INITIAL MLSR REPORTING PROCEDURES OUTLINED ABOVE.
4.B.5.A. REPORT COMPLETION OF SMALL ARMS RECONCILIATION AND VERIFICATION
REQUIREMENTS OUTLINED IN PARAGRAPH 3.D.10. AND REPORT STATUS OF INITIAL
MLSR REPORTING OUTLINED IN THIS MARADMIN BY 15 FEB 07.
4.B.6. MEF FORWARD: ESTABLISH A SMALL ARMS ADJUDICATIVE REPRESENTATIVE
ON THE MEF FORWARD STAFF TO MONITOR AND RESOLVE SERIALIZED REPORTING
ISSUES.
4.B.7. NSWC, CRANE:
4.B.7.A. REPORT ISSUES/PROBLEMS TO MARCORLOGCOM PROGRAM SPONSOR FOR
ASSISTANCE.
4.B.7.B. INCLUDE MARCORLOGCOM SMALL ARMS PROGRAM SPONSOR ON
NOTIFICATIONS TO UNITS/MARFORS LISTING MARINE CORPS UNITS DELINQUENT IN
COMPLETING REQUIRED ANNUAL SMALL ARMS VERIFICATIONS.
5. COMMAND AND SIGNAL.
5.A. QUESTIONS CONCERNING POLICY SHOULD BE FORWARDED TO HQMC, I&L, LPC
POC: MAJ R. BRANEY AT RONALD.BRANEY@USMC.MIL OR CWO-5 J.
LOVELIDGE AT JOHN.W.LOVELIDGE@USMC.MIL.
5.B. QUESTIONS SPECIFICALLY RELATING TO PROCESSES AND/OR PROCEDURES FOR
CONDUCT OF SMALL ARMS INVENTORIES AND RECONCILIATION WITH NSWC, CRANE
SHOULD BE DIRECTED TO NSWC, CRANE POC; DEBRA PARSONS; DSN:
482-5835; EML: DEBRA.PARSONS@NAVY.MIL.