Protective, Safety, or Health Equipment Reimbursement

1. SITUATION. REF A DIRECTS THE REIMBURSEMENT,
UNDER SPECIFIC CIRCUMSTANCES, TO A MEMBER OF THE ARMED FORCES FOR
COST OF PURCHASE AND SHIPPING OF PRESCRIBED PROTECTIVE, SAFETY, OR
HEALTH EQUIPMENT. ITEMS HAD TO BE PURCHASED BY THE SERVICE MEMBER
OR BY ANOTHER PERSON ON THE SERVICE MEMBER'S BEHALF FOR THE MEMBER'S
PERSONAL USE IN ANTICIPATION OF, OR DURING DEPLOYMENT(S) IN
CONNECTION WITH, OPERATIONS NOBLE EAGLE, ENDURING FREEDOM, OR IRAQI
FREEDOM, AS REQUIRED BY PUBLIC LAW 108-375, SECTION 351. REF A
INCLUDES SIGNIFICANT CHANGES MANDATED BY PUBLIC LAW 190-193, THE
NATIONAL DEFENSE AUTHORIZATION ACT FOR FISCAL YEAR 2006, SECTION 332
AND ADDITIONAL ITEMS REQUESTED BY THE SERVICES. THIS MESSAGE
SUPERSEDES REFS B AND C AND THUS THEY ARE HEREBY CANCELLED. 
2. MISSION. COMMANDERS WILL ENSURE WIDEST DISSEMINATION OF THIS
INFORMATION AND WILL ENSURE THAT THEIR MARINES AND SAILORS ARE
PROVIDED THE OPPORTUNITY TO APPLY FOR REIMBURSEMENT OF SPECIFIED
EQUIPMENT AND ASSOCIATED SHIPPING COSTS. 
3. EXECUTION 
 A. COMMANDERS INTENT. SERVICE MEMBERS WILL BE REIMBURSED FOR
SPECIFIED PROTECTIVE, SAFETY, OR HEALTH EQUIPMENT IF ALL FIVE OF THE
FOLLOWING REQUIREMENTS ARE MET:
 (1) EQUIPMENT IS ON THE LIST OF SHORTAGE EQUIPMENT, PROVIDED
IN PARA 3.B(3) BELOW.
 (2) MEMBER WAS NOT ISSUED EQUIVALENT GOVERNMENT-PROVIDED
PROTECTIVE, SAFETY, OR HEALTH EQUIPMENT BEFORE THE MEMBER BECAME
ENGAGED IN IMMINENT DANGER OR HOSTILE FIRE OPERATIONS.
 (3) PROTECTIVE, SAFETY, OR HEALTH EQUIPMENT WAS PURCHASED
AFTER 10 SEP 01 AND BEFORE 02 APR 06.
 (4) MEMBER COMPLETES DD FORM 2902, "CLAIM FOR REIMBURSEMENT
AND PAYMENT VOUCHER FOR PRIVATELY PURCHASED PROTECTIVE, SAFETY, OR
HEALTH EQUIPMENT USED IN COMBAT," AND SUBMITS IT TO A FIELD GRADE
COMMANDER IN THE MEMBER'S CHAIN OF COMMAND BEFORE 4 OCT 06.
 (5) MEMBER'S COMMANDER APPROVES THE CLAIM AND SUBMITS IT TO 
HQMC P&R FOR CERTIFICATION AND SUBMISSION TO THE DEFENSE FINANCE AND
ACCOUNTING SERVICE (DFAS) FOR PAYMENT.
 B. CONCEPT OF OPERATIONS. 
 (1) REIMBURSEMENT IS LIMITED TO THE ACTUAL PURCHASE PRICE
AND SHIPPING COST (SUPPORTED BY RECEIPTS) OR THE UNIT PRICE PROVIDED
IN PARA 3.B(3) BELOW (IF NOT SUPPORTED BY RECEIPTS). 
 (2) PERSONNEL ACTING ON BEHALF OF DECEASED MEMBERS WILL
SUBMIT REIMBURSEMENT CLAIMS TO HQMC P&R VIA THE HQSVCBN MCB QUANTICO
SUPPLY OFFICER FOR PAYMENT.
 (3) THE FOLLOWING LIST PROVIDES THE SHORTAGE EQUIPMENT
ELIGIBLE FOR REIMBURSEMENT:
 (A) COMPLETE "VEST, OUTER TACTICAL" (OTV) OR EQUIVALENT
COMMERCIAL COMPLETE BALLISTIC VEST, FSC 8470, U/P $551.60
 (B) OTV COMPONENTS, AS FOLLOWS, IF PURCHASED SEPARATELY:
 1. BASIC VEST, OUTER TACTICAL (OTV), FSC 8470, U/P 
 $500.00
 2. GROIN PROTECTOR (INTERCEPTOR), FSC 8470, U/P 
 $57.05
 3. THROAT PROTECTOR, FSC 8470, U/P $13.65 
 4. YOKE AND COLLAR ASSEMBLY, FSC 8470, U/P $62.75
 5. COLLAR, PROTECTOR (INTERCEPTOR), FSC 8470, U/P 
 $25.00
 6. BALLISTIC INSERTS, FSC 8470, U/P $140.00
 7. SMALL ARMS PROTECTIVE INSERT (SAPI), EACH, FSC 
 8470, U/P $499.60 
 8. DELTOID AND AXILLARY PROTECTOR, FSC 8470, U/P 
 $285.00 PER SET 
 9. SIDE PLATE BODY ARMOR, FSC 8470, U/P $600 PER SET
 (C) HELMET, COMBAT, FSC 8470, U/P $342.35
 (D) BALLISTIC EYE PROTECTION, FSC 4240, U/P $63.78
 (E) HYDRATION SYSTEM, FSC 8465, U/P $24.00
 (F) SUMMER-WEIGHT GLOVES OR EQUIVALENT LEATHER WORK
GLOVES, FIRE RETARDANT GLOVES, FSC 8415, U/P $18.00 PER PAIR
 (G) KNEE PADS, FSC 8415, U/P $20.00 PER SET
 (H) ELBOW PADS, FSC 8415, U/P $20.00 PER SET
 (I) BED INSECT NETTING, FSC 7210, U/P $20.00
 (J) INSECT REPELLANT, PERMETHRIN, FSC 6840, U/P $9.50
 (K) INSECT REPELLANT, DEET, FSC 6840, U/P $3.00
 (L) REFLECTIVE VEST, FSC 8470, U/P $8.00
 C. SUBORDINATE ELEMENT MISSIONS. 
 (1) COMMANDERS AND CASUALTY ASSISTANCE CALLS OFFICERS
(CACOS) WILL PROMOTE WIDEST DISSEMINATION OF THIS POLICY, TO INCLUDE
PROVIDING ASSISTANCE TO FAMILY MEMBERS WISHING TO FILE CLAIMS ON
BEHALF OF DECEASED MEMBERS. 
 (2) A FIELD GRADE COMMANDER IN THE MEMBER'S CHAIN OF COMMAND
WILL CERTIFY, BY COMPLETING AND SIGNING THE CLAIM REIMBURSEMENT DD
2902, THAT THE SERVICE MEMBER WAS NOT ISSUED A GOVERNMENT FORM
SPECIFIED EQUIVALENT ITEM BEFORE THE MEMBER BECAME ENGAGED IN
IMMINENT DANGER OR HOSTILE FIRE OPERATIONS. UNIT CONSULTATION WITH
THE SUPPORTING CONSOLIDATED ISSUE FACILITY (CIF) TO VALIDATE ISSUES
AND ISSUE DATES OF EQUIVALENT ITEMS IS RECOMMENDED.
 (3) ALL REQUESTS FOR REIMBURSEMENT, APPROVED AND
DISAPPROVED, MUST BE FAXED TO (703) 692-5691 OR SCANNED AND 
FORWARDED ELECTRONICALLY TO HQMC P&R AT ITS ORGANIZATIONAL 
EMAIL ADDRESS SMBHQMCRFOEXECUTION@HQMC.USMC.MIL, WITH A 
CARBON COPY TO CORDEROME@HQMC.USMC.MIL AND 
SHAFFERMD@HQMC.USMC.MIL. DISAPPROVED CLAIMS MUST INCLUDE 
A BRIEF JUSTIFICATION WHY THE CLAIM WAS NOT APPROVED.
 (4) FOR THOSE MEMBERS THAT HAVE BEEN DISCHARGED, DOCUMENTS
AND EQUIPMENT SHOULD BE FORWARDED TO THE SUPPLY OFFICER OF THEIR 
LAST ASSIGNED MARINE CORPS UNIT FOR FURTHER PROCESSING.
 D. COORDINATING INSTRUCTIONS. 
 (1) UNITS WILL RECOVER ALL EQUIPMENT AND FORWARD IT TO THE
MAJOR SUBORDINATE COMMAND (MSC) OR HQSVCBN MCB QUANTICO SUPPLY
OFFICER, AS APPLICABLE, FOR CONSOLIDATION, REPORTING, AND
DISPOSITION. A COPY OF THE DD FORM 2902 MUST ACCOMPANY THE
RECOVERED EQUIPMENT FOR VOUCHERING PURPOSES.
 (2) MSC'S WILL REQUEST INSPECTION BY A MEMBER OF THE
SUPPORTING CIF STAFF TO DETERMINE IF EQUIPMENT IS SUITABLE FOR
ACCEPTANCE INTO THE CIF'S INVENTORY (I.E., THE ITEM IS AN EXACT
MATCH TO THOSE ITEMS MANAGED BY THE CIF). MCB QUANTICO WILL
DETERMINE IF EQUIPMENT IS SUITABLE FOR ACCEPTANCE INTO ITS
INVENTORY. IF ANY QUESTION EXISTS CONCERNING SUITABILITY OF
EQUIPMENT ACCEPTANCE INTO INVENTORY, EQUIPMENT SHOULD BE DISPOSED 
OF PER PARA 3.D(3) BELOW.
 (3) EQUIPMENT THAT IS NOT ACCEPTABLE WILL BE TURNED IN TO
THE DEFENSE REUTILIZATION AND MARKETING OFFICE (DRMO). DISPOSAL
TURN-IN DOCUMENTS (DTIDS) MUST BE MARKED WITH THE FOLLOWING
STATEMENT: "THIS PROPERTY IS BEING TURNED IN SUBJECT TO PL 108-375
SECTION 351. AS IT MAY BE SUBSTANDARD, IT SHALL BE DESTROYED TO
PREVENT MISUSE OR SALE." DTIDS MUST BEAR THE FEDERAL SUPPLY CLASS
(FSC) INDICATED IN PARA 3.B(3) PRECEEDING. FOR AN AUDIT TRAIL,
DTIDS MUST ALSO BEAR THE REIMBURSEMENT VOUCHER NUMBER(S) (BLOCK 5
CLAIM NO. FROM DD FORM 2902) FOR THE PROPERTY BEING TURNED IN OR A
COPY OF THE VOUCHER ITSELF WITH THE AUTHORIZED SIGNATURE FROM THE
MARINE CORPS ACTIVITY THAT ACCEPTED THE PROPERTY FOR REIMBURSEMENT.
4. ADMIN AND LOGISTICS. 
 A. THE ACTUAL EQUIPMENT AND RECEIPTS VERIFYING PURCHASE AND 
SHIPMENT MUST BE PROVIDED WITH REIMBURSEMENT CLAIMS DD FORM 2902 OR 
THE MEMBER MUST CERTIFY THAT THE EQUIPMENT WAS DESTROYED IN COMBAT 
AND/OR RECEIPTS FOR DESIGNATED PURCHASE AND/OR SHIPPING HAVE BEEN 
LOST. IF NO RECEIPT IS PROVIDED, REIMBURSEMENT WILL BE AT THE
GOVERNMENT DETERMINED VALUE PROVIDED IN PARA 3.B(3) PRECEEDING. THE
UNIT THAT PROCESSES THE REQUEST WILL RETAIN ALL SUPPORTING
DOCUMENTATION FOR A MINIMUM OF SIX FISCAL YEARS (CURRENT YEAR PLUS
5) FOR AUDIT AND REVIEW PURPOSES.
 B. APPROVED CLAIMS WILL BE FUNDED BY HQMC P&R USING MARINE
CORPS OPERATIONS AND MAINTENANCE MARINE CORPS (O&MMC) FUNDS. 
COMMANDS WILL LEAVE BLOCK 15 ON THE DD FORM 2902 BLANK. 
 C. DD FORM 2902 IS AVAILABLE ON-LINE AT
HTTP:WWW.DTIC.MIL/WHS/DIRECTIVES/INFOMGT/FORMS/EFORMS/DD2902.PDF.
 D. GOAL IS FOR DFAS TO PROCESS PAYMENT WITHIN 5 WORKING DAYS OF
RECEIPT OF PROPERLY COMPLETED DD FORM 2902.
5. COMMAND AND SIGNAL. 
 A. THIS POLICY APPLIES TO THE MARINE CORPS TOTAL FORCE,
ENLISTED AND OFFICERS, INCLUDING ACTIVE DUTY, RESERVE DUTY, RETIRED,
DISCHARGED, AND DECEASED MEMBERS.
 B. POC AT DC, I&L (LPC) CONCERNING EQUIPMENT RECOVERY AND
DISPOSITION IS MR. TIM FLORIAN AT (703) 695-8946, DSN 225-8946, OR
EMAIL: FLORIANTA@HQMC.USMC.MIL.
 C. POC AT DC, P&R (CONTINGENCY CELL) FOR SUBMISSION OF
REIMBURSEMENT CLAIMS IS LTCOL MICHAEL CORDERO AT (703) 692-5099, DSN
222-5099, EMAIL: CORDEROME@HQMC.USMC.MIL OR MR. MATTHEW D. SHAFFER
AT (703) 692-5406, DSN 222-5406, EMAIL SHAFFERMD@HQMC.USMC.MIL. 
E-MAIL FOR CLAIMS SUBMISSION IS SMBHQMCRFOEXECUTION@HQMC.USMC.MIL,
COPY TO CORDEROME@HQMC.USMC.MIL AND SHAFFERMD@HQMC.USMC.MIL.
 D. POC AT HQSVCBN MCB QUANTICO SUPPLY OFFICE IS CAPT TERRELL
HOOD AT (703) 784-6696, DSN 278-6696 EMAIL: TERRELL.HOOD@USMC.MIL.