Addendum to Email Naming Convention Standards
This MARADMIN provides additional clarification and enforcement of Global Address List (GAL) naming convention standards for Marine Corps email systems. It specifically prohibits the use of "CIV" for civilian personnel and mandates that pay grades (such as GS or NH) be used instead, while reinforcing previously established naming standards from earlier MARADMINs.
Issued: June 13, 2006
1. PURPOSE. THE PURPOSE OF THIS MESSAGE IS TO FURTHER ENFORCE AND PROVIDE ADDITIONAL CLARIFICATION OF THE PROPER GLOBAL ADDRESS LIST (GAL) NAMING STANDARDS FOR THE MARINE CORPS. 2. BACKGROUND. PREVIOUS POLICIES ESTABLISHED IN THE ABOVE REFERENCES HAVE RECENTLY GENERATED QUESTIONS PERTAINING TO GAL NAMING CONVENTIONS. 3. POLICY. THE FOLLOWING IS MANDATED FOR ALL USMC GAL ENTRIES: A. GAL DISPLAY NAME CONVENTION: (1) LASTNAME, RANK (FOR MILITARY PERSONNEL) OR PAY GRADE (FOR CIVILIAN PERSONNEL) OR CTR (FOR CONTRACTOR), FIRSTNAME, MIDDLE INITIAL, SURNAME, COUNTRY OF CITIZENSHIP, IF NON-US CITIZEN. (E.G., JONES MSGT JOHN A; SMITH GS13 MARY A; JONES NH3 NANCY SMITH CTR MIKE A, ETC). (2) NO PERIODS OR COMMAS SHALL BE USED IN THE DISPLAY NAME. RANK DESIGNATIONS WILL NOT BE HYPHENATED. (3) THE ACRONYM CIV PERTAINING TO CIVILIAN PERSONNEL IS NOT AUTHORIZED FOR USE WITHIN THE USMC GAL. INSTANCES OF CIV PRESENTLY FOUND IN THE USMC GAL MUST BE REMEDIATED IMMEDIATELY. AS NOTED ABOVE, POLICY STATES THAT PAY GRADE, SUCH AS GS OR NH, SHALL BE USED TO IDENTIFY USMC CIVILIAN PERSONNEL. B. REQUESTS FOR EXCEPTIONS TO THIS POLICY SHALL BE SUBMITTED IAW REF C. TITLES SUCH AS THOSE USED TO IDENTIFY SPECIAL AGENT (SA) OR A PHD INSTRUCTOR (DR) ARE ACCEPTABLE BUT MUST BE DOCUMENTED AS WAIVED AND ACCEPTED BY THE MCEN DAA. PER REF C, FURTHER EXCEPTIONS WILL BE ADDRESSED ON A CASE BY CASE BASIS BY THE MCEN DAA AND MUST BE DEEMED MISSION CRITICAL. C. POLICIES ESTABLISHED IN REFS A, B, AND C SHALL REMAIN IN PLACE. 4. POLICY QUESTIONS CAN BE DIRECTED TO THE HQMC C4 IA POCS LISTED ABOVE. TECHNICAL IMPLEMENTATION ISSUES CAN BE DIRECTED TO THE MCNOSC WATCH OFFICER AT DSN 278-5300, COMM 703-784-5300, OR BY EMAIL AT HELPDESK@MCNOSC.USMC.MIL